CISL Administrative Office Intern - Undergraduate Student

Visa Sponsored Job:

Relocation Assistance Eligible:

Job Location:

Position Type & Term:

Hourly Rate: $22.79

Application Deadline:

• This position will be posted until January 21, 2025.

Required application materials: (preferably in PDF Format)

• Resume
• Cover Letter - Please address how your skills and experience meet the needs of this position (for more information, please refer to the Key Responsibilities and Knowledge, Skills, and Abilities sections of this job posting).

Background Checks: Conducted for candidates selected for hire. Learn more.
Work Location: Regardless of flexible work arrangements, UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories.

Here is a brief summary of what one would expect to be generally responsible for in this role.

Workshops, Meetings and other Administrative Support:

• Onsite support for staff and visitors.
• Assists with administrative and logistical support. Maintains and monitors staff calendars.
• Supports online meeting software such as Google Meets, Slido, Zoom and others.
• Supports meetings: onsite and support for CISL in partnership with the lead admins.
• Assists with arrangements for seminars, workshops, and meetings.
• Prepares presentation materials.
• Organize and set-up visitor office spaces
• Edits/proofreads/formats administrative and/or scientific, general correspondence and specialized technical documents and edits non-technical portions for correct grammar, spelling and formatting. Prepares mass mailings for distribution.

General administrative support:

• Maintain program databases and update web pages.
• Help update processes and procedure documentation.
• Edit and compile information for documents, posters, brochures and newsletters.
• Provide multimedia support at program events (photos, video) and keep inventory of program pictures.
• Provide meeting support, prepare meeting and conference booth materials.
• Organizes and maintains general office supplies and places orders

Additional tasks and professional development opportunities may be assigned according to the intern's skills and interests.

Successful candidates will ensure their application materials speak to the following criteria:
Education and Experience (Required/Desired):

• Must be enrolled in a college, university or accredited professional program. High school diploma or equivalent.

Knowledge, Skills, and Abilities (Required/Desired)

• Ability to work 40 hours/week from May 12 - August 1, 2025.
• Knowledge of word processing, database, and spreadsheet applications in a Windows environment (Microsoft Word, PowerPoint, Excel, Access) as well as a Google Apps environment (Sheets, Docs, etc).
• Proven ability to organize, prioritize, and follow through on multiple tasks, with close attention to detail.
• Good written and verbal communication skills with the ability to convey information to interns, visitors, and partners in a welcoming and professional manner. Skill in proofreading.
• Interest and sensitivity in working in diverse settings that include interns from a broad spectrum of underrepresented groups.
• Proven ability to work in a team and individually. A strong work ethic.
• Patience and adaptability.
• Discretion in handling confidential information.

Our organization is committed to creating a diverse, equitable, and inclusive work environment and fostering a culture where everyone feels welcome and supported. To learn more about these efforts, visit the Office of Diversity, Equity & Inclusion Strategic Plan and our Diversity & Inclusion: A Welcoming Workplace site.

Research shows that women and people of color are less likely to apply for a position if they do not meet almost 100% of the desired skills and experience. Please note this is not necessary! If you meet the minimum requirements and have a passion for the work, you are encouraged to apply. We can provide on-the-job training for the rest!

Applicants are not required to provide age or age-related information and may redact information related to age, date of birth, or dates of attendance at or graduation from an educational institution from any submissions during the initial application process.

At UCAR|NCAR|UCP, you will work alongside a dedicated team of professionals conducting critical research and community outreach to solve complex Earth system science problems including climate change, air pollution, extreme weather, floods, drought, wildfires, and space weather, all with the goal of improving human life and reducing economic loss. Each of us, from scientists to the professionals who support their work, serves the public and a collaborative community of scientists in our mission to understand the complex processes that make up the Earth system, from the ocean floor to the Sun's core.

Flexible Work

At UCAR, we are committed to supporting our mission by giving staff the flexibility to find the schedule and location that works best to maintain their own work-life circumstances and reach their full potential as professionals. Many positions within our organization are eligible for fully on-site, hybrid, fully-remote and/or flexible work schedules.

Equal Opportunity Employer

UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy.Whatever your intersection of identities, you are welcome at UCAR.

Export Control

All positions are required to comply with U.S. export compliance regulations work location requirements regarding access to facilities and research systems.

Visa Wait Times

Please consider the length of visa procurement when applying for this posting, understanding that you will not be able to begin employment until you are able to get a visa and enter the U.S.