Executive Associate - Leader and Culture Development

Lubbock

39612BR

Leader and Culture Development

Position Description

Performs administrative and coordinative work in direct support of an executive officer, including such functions as planning, budgeting, supervision and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision with evaluation based on results obtained. This role plays a crucial part in ensuring the smooth functioning of the department and facilitating the execution of leader and culture development initiatives.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

About the Department and/or College

The Office of Leader and Culture Development supports the vision of the Texas Tech University System Chancellor and University Presidents relating to creating a sustainable, values-based culture, and robust people development programs. All members of our team have performance improvement plans and meet at least quarterly to discuss progress toward personal and career goals.

Major/Essential Functions

Key Responsibilities:
Executive Support:
* Manage the Vice Chancellor's calendar, including scheduling high-priority and confidential meetings and events.
* Proactively restructure calendars to improve office efficiency.
* Coordinate all administrative support for the Vice Chancellor, Associate Vice Chancellor, and Assistant Vice Chancellor.
* Process travel reimbursements, PCard expenses, and manage all invoices for the Leader and Culture Development Office.
* Provide logistical and administrative support for executive searches.
Administrative and Communication Support:
* Draft and proof correspondence related to leader development coaching and letters of recommendation.
* Manage email communications, documents, and files for the Vice Chancellor and Associate Vice Chancellor.
* Prepare and distribute materials for meetings, ensuring accuracy and timeliness.
* Handle highly sensitive information with professionalism and discretion.
* Proactively identify areas for improvement and lead the team when needed.
* Speak up and push back to help the team reach higher levels of support.
Office Operations and Management:
* Order office supplies, books, and equipment as needed.
* Maintain an organized filing system for departmental documents.
* Manage office property and equipment to ensure functionality.
* Support the implementation of values-based culture initiatives and key departmental events.
* Build and maintain strong relationships with internal and external stakeholders to advance organizational goals.
Values-Based Culture:
Live and promote the Texas Tech University System's core values:
People First
Integrity
Community
Respect
Exemplary Service
Additional Responsibilities:
* Perform other duties as assigned or required to support the success of the department and institution.
* Use initiative to seek other responsibilities based on individual strengths and desires.
* Work with team to design ideal career path.

Required Qualifications

Bachelor's degree required in related area plus six years progressively responsible administrative experience including supervisory experience; OR a combination of education and/or experience totaling ten years.

Preferred Qualifications

• Demonstrated experience working in a values-based organizational culture.
• Experience providing support in an executive environment, managing confidential information with a high degree of discretion.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Occasional Duties

Occasional travel to university campuses to support activities.

Does this position work in a research laboratory?

No

Special Instructions to Applicants

At the Texas Tech University System, we are committed to fostering an environment where people first, integrity, community, respect, and exemplary service drive our success. As the Executive Associate for Leader and Culture Development, you will play a key role in supporting the growth and development of our leaders while championing these core values. Our team places your personal growth and development as a top priority. We want this to be your ideal environment to thrive.

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Pay Basis

Monthly

Minimum Hire Rate

4000

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

Up to 25%

Shift

Day

Schedule Details

ability to work remotely one day per week

Grant Funded?

No

Job Group

Executive and Admin Assistants

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Air Force Specialty Code

3A1X1

Army Military Occupational Specialty Code

42L, 42E

Marine Military Occupational Specialty Code

0111, 0101

Navy Enlisted Classification Code

1802, 641X