Administrative Assistance Support

Cherokee Federal
401(k)
United States, D.C., Washington
Dec 10, 2024
Administrative Assistant *This position requires an active Secret clearance.* The Administrative Assistant position at Cherokee Nation System Solutions (CNSS) provides comprehensive administrative and liaison support to bureau Directors, Deputy Directors, Deputy Assistant Secretaries, and other staff. The role requires strong organizational and communication skills to ensure the smooth flow of information, policy guidance, and advice between the EAP front office and the affected supervisors and members of the EAP Staff. The Administrative Assistant is responsible for a wide range of administrative tasks, including correspondence management, travel arrangements, office logistics, supply inventory, and coordination of meetings. The position requires the ability to work independently, manage multiple tasks, and prioritize responsibilities in a fast-paced, multi-cultural team environment. Compensation & Benefits: Estimated Starting Salary Range for Administrative Assistant: $85,360.10 Pay commensurate with experience. Full time benefits include Medical, Dental, Vision, 401K and other possible benefits as provided. Benefits are subject to change with or without notice. Administrative Assistant Responsibilities Include: Provide administrative and liaison support to bureau Directors, Deputy Directors, Deputy Assistant Secretaries, and other staff. Serve as the Special Assistant to the Director and Deputy Director of EAP, acting as the principal point of contact/liaison with the bureau's Office of the Assistant Secretary. Ensure seamless and timely flow of information, policy guidance, and advice between the EAP front office and supervisors and members of the EAP Staff. Coordinate administrative tasks such as travel arrangements, office logistics, supply inventory, and other special administrative support as required. Manage incoming/outgoing correspondence, including reviewing, distributing, and maintaining related office files. Assist with coordinating meetings, scheduling conference rooms, monitoring staff leave, ordering supplies, and other administrative duties. Monitor internal tasks, deadlines, and deliverables in collaboration with EAP Special Assistants. Maintain office calendar, arrange appointments, and prepare meeting briefs and briefing materials. Serve as T&A administrator, prepare and maintain T&A reports, and monitor office leave schedule. Support the operational efficiency of automation equipment and coordinate IT support for conferences and events. Develop and update standard operating procedures related to office administration. Coordinate badge access for EAP employees. Assist with GSD Tracker/Ariba requests, Rhythmyx updates, and evaluation process via GEMS. Serve as SharePoint site expert, improving accessibility, archives, and functionality. Provide coordination and quality control for communications within the office and with external stakeholders. Contribute to program development, administrative policies, and processes for EAP. Utilize independent judgment in researching regulations and guidelines to improve organizational efficiency and program effectiveness. Provide support services for passport/visa program and escort personnel as required. Perform other job-related duties as assigned. Administrative Assistant Experience, Education, Skills, Abilities requested: Education & Experience: High school diploma or equivalent required; associate's or bachelor's degree preferred. 6-9 years of general office experience, or an equivalent combination of education and office experience. At least 1 year of experience using E2 for travel arrangements. Travel Coordination Skills: Proficient in booking complex trips and assisting with trip vouchers. Experience arranging travel for groups of 10 or more people. Familiarity with State Department travel policies. Procurement Skills: Experience procuring supplies via ILMS/ARIBA or similar procurement systems. Soft Skills: Strong organizational, communication, and interpersonal abilities. Capable of managing multiple tasks, coordinating activities, and working effectively in a multicultural team environment. Self-motivated, able to assess priorities, and manage daily details independently. Technical Skills: Proficiency in basic computer skills, including the Microsoft Office suite. Familiarity with Department of State software and systems is preferred but not required. Other Requirements: Active Secret clearance is required. Must pass pre-employment qualifications, including those of Cherokee Federal. On-site requirement 100% M-F days Travel- None Company Information: Cherokee Nation Systems Solutions provides support, services, and solutions to federal and commercial customers. The company takes a personalized approach to solving our clients' toughest challenges, helping you make the most of your skills. CNSS is part of Cherokee Federal - a team of tribally owned federal contracting companies. For more information, visit cherokee-federal.com. #CherokeeFederal #LI-SB1 Similar searchable job titles: Administrative Coordinator, Executive Assistant, Office Administrator, Office Coordinator, Administrative Support Specialist. Keywords: ILMS, ARIBA , E2, Correspondence management, Travel arrangements, Office logistics, Supply inventory, Meeting coordination, Calendar management, SharePoint Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, Accommodation request, and Presidential EO 14042 Notice.