Senior Administrative Assistant

Metropolitan Community College
life insurance, tuition reimbursement, 403(b)
United States, Missouri, Kansas City
Dec 10, 2024
Position Type: Full-Time Class Category Classified Staff Job Open Date 11/18/2024 Job Close Date 01/06/2025 Open Until Filled No Initial Screen Date: 01/09/2025 Minimal Qualifications: High School Diploma or equivalent (G.E.D.). Associate's degree preferred. Preferred qualifications: Bachelors degree in Psychology, business, graphic design or related field. One or more years experience in administrative work. Previous experience in business, call center work or project management/event planning. Computer experience: SharePoint ,Microsoft suite and Excel. Work Hours Normally scheduled Monday through Friday; however, may be required to work other shifts to include evenings and/or weekends. Schedule subject to change based upon department needs. Compensation The annual salary is $35,810 to $37,958. A competitive benefit package is included. Special Instructions to Applicants PLEASE NOTE: Cover letter, resume, and transcripts are required and must be attached to the online application in order to receive any consideration. Interviews will be conducted by a hiring committee. We offer all full-time employees medical, dental, vision, and life insurance plans, as well as retirement, 403b, employee assistance, tuition reimbursement, and flexible spending and health savings account. We have a generous time-off policy including vacation, sick/personal days, holidays, and paid spring and winter break. EOE/M/F/Vet/Disabled We can't wait to show you why Metropolitan Community College is a great place to work! Class Summary We are seeking a highly organized and proactive administrative assistant to provide essential support to our department. The ideal candidate will excel in multitasking, have excellent communication skills and be capable of making various administrative and operational tasks. Incumbents perform basic and routine front desk and clerical functions by following standard procedures. This role works between two campuses: MCC-Penn Valley 3201 SW Traffic Way KCMO 64111 and MCC- ATSI 2944 Troost Avenue KCMO 64109. Typical Essential Duties * This roles work between two locations and requires travel to assist with this positions duties. Performs customer service duties to include providing information and responding to questions/inquiries regarding department policies/procedures via phone, email, or in person. Greets and directs visitors, students, or staff to appropriate personnel or department Assists division chair with daily operations and department programs and projects; work may involve assisting with program instructors, and other staff; scheduling and coordinating appointments, classes, meetings, activities, or events; maintains calendars, prepares meeting agendas and transcribes meeting minutes; setting up rooms; planning events, to include contacting vendors, program participants, and the media; sending invites; proctoring exams; making recommendations to ensure operational efficiency; and assisting with departmental operations as needed. Prepares, edits, proofreads, sorts, processes, maintains, and/or distributes correspondence, reports, rosters, forms, files, booklets, packets, personnel paperwork, work orders, or other documents; work may involve researching and compiling information; performing basic quantitative and qualitative data analysis; maintaining and updating department databases and tracking systems; and utilizing and updating department systems or databases. Prepares, tracks, sorts, reviews, processes, and/or reconciles various records, invoices, requisitions, bills, check requests, deposits, accounts, reimbursements, travel requests and vouchers, applications, or forms. Performs office duties to include monitoring inventory; ensuring adequate availability of supplies and materials; ordering supplies; troubleshooting basic tech issues; sorting and distributing mail. Coordinates with internal and/or external personnel, departments, and agencies to communicate information, respond to requests, serve as a liaison, provide assistance, and facilitate departmental operations. Knowledge Knowledge of customer service principles; Knowledge of modern office procedures, methods, and equipment; Knowledge of recordkeeping principles; Knowledge of filing principles and practices; Skills Skilled in using a computer and related software applications; Skilled in providing customer service; Skilled in filing; Skilled in processing information utilizing established procedures; Skilled in utilizing modern office equipment; Skilled in typing correspondence, memos and other related information. Skilled in maintaining confidentiality; Skilled in maintaining records and files; Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information. Skilled in time management Skilled in organization Skilled in problem solving. Skilled in written and verbal communication Skilled in monitoring budgets. Skilled in time management and meeting deadlines. Skilled in verbal and written communication. Skilled in customer service. Skilled in managing shifting priorities. Positions Supervised N/A Physical Requirements Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally. Licensing Requirements