Facility Coordinator Assistant (BLANK AST 3)

Under general supervision, coordinate and provide administrative support in the areas Facilities Maintenance at the California National Primate Research Program.
Support CNPRC and the facility manager by receiving maintenance request from staff and routing to the appropriate department. be the point of contact for established programs such as pest control, and sanitation and scheduling of annual inspections.
Coordinate campus and vendor support of maintenance and repair requests
Provide excellent customer service to CNPRC by serving as the primary contact for common maintenance requests, and providing status updates to requesting staff and impacted units. Triage and escalate complex requests to the Facility Manager. In addition, the incumbent will serve as the customer service contact for Campus Facilities. Assist Center personnel (and internal/external customers) in providing timely customer service and feedback on safety issues and facilities maintenance matters. Assist in visual inspections, animal room checks, and environmental control monitoring. The incumbent must be able to troubleshoot, problem solve, and address inquiries pertaining to a wide range of internal customer service support activities, including submitting facilities repair work orders, coordination of renovation projects, and service technicians. Assist faculty, staff and visitors with the established injury response and reporting process.
As directed by the Facilities Manager, ensure that the CNPRC maintains a continuous audit-ready state of compliance with Code of Federal Regulations, California State, UC/NIH/USDA, EHS/Facilities policies, procedures, practices, and applicable regulatory requirements. The CNPRC is a heavily regulated environment, which is essential for the Center to maintain compliance with Federal and State agencies and animal research safety industry standards.

Apply By Date: December 24, 2024

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• High school diploma or equivalent experience.
• Experience in full-service customer service support is necessary to effectively and professionally respond to requests in the areas of maintenance and repair.
• Experience in time management and organizational coordination necessary to manage multiple projects, appropriately prioritize workload, plan for resources to meet deadlines and goals, and respond to day-to-day functional needs.
• Experience in facilities maintenance and repair.
• Communication (oral, written, presentation, documentation) and interpersonal skills, to interact with customers, convey technical information in lay terms, advise on regulations and laws, conduct in- service training and educational programs, and develop detailed compliance reports and correspondence.
• Proficiency in computer software; solid Microsoft Office 365 experience, Excel, Outlook/Mail.

Preferred Qualifications

• Experience with equipment, office, laboratory or vivarium inspections.
• Experience with workplace safety practices (i.e., PPEs and safety equipment usage).
• Knowledge of AALAS/USDA practices and protocols pertaining to non-human primate animal facilities.
• Knowledge of physical plant systems and equipment.
• Familiarity with California and applicable building codes and regulations. Knowledge of building systems. Skills to monitor and manage renovations.

Key Responsibilities

• 60% - Facilities Coordination
• 20% - Access Support
• 20% - Vehicle Support

Department Overview

The California National Primate Research Center (CNPRC) is an Organized Research Unit which conducts interdisciplinary research programs on significant human health related problems where non-human primates are the animal models of choice. In addition to its major efforts in the area of research, the CNPRC is also committed to its missions of teaching and service.

POSITION INFORMATION

• Salary or Pay Range: $ 28.49 - $ 40.83/hr.
• Salary Frequency: Bi-Weekly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: Manager will advise
• Location: Davis, CA
• Union Representation: Yes - CX
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Occasional Up to 3 Hours
• Loud noise levels - Occasional Up to 3 Hours
• Marked changes in humidity or temperature - Occasional Up to 3 Hours
• Microwave/Radiation - Occasional Up to 3 Hours
• Operating motor vehicles and/or equipment - Occasional Up to 3 Hours
• Extreme Temperatures - Occasional Up to 3 Hours
• Uneven Surfaces or Elevations - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Continuous 6 to 8+ Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Continuous 6 to 8+ Hours
• Constant Interaction - Continuous 6 to 8+ Hours
• Customer/Patient Contact - Continuous 6 to 8+ Hours
• Multiple Concurrent Tasks - Continuous 6 to 8+ Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Measles vaccination or proof of illness required. This position is subject to Medical Surveillance procedures and review in accordance with Federal and State Laws and Regulations and University Policy. Employee shall participate in required preventative medical and medical monitoring programs which may include blood tests, immunizations, TB screening, Blood borne and Airborne Pathogen training, etc., and are provided to meet Federal, State and University requirements. Must be willing to perform assigned duties in BioSafety Level (BSL) 2, or 3 facility where nonhuman primates may be either naturally or experimentally infected with potentially hazardous diseases such as HIV, SIV, or Herpes B virus. Required to wear protective clothing and respirator in circumstances that require personal protection from infectious diseases and animals. Wear protective clothing for extended periods of time including: gown, coveralls, gloves, masks, face shields, goggles, sleeves and head covers. Work outdoors daily throughout the year, including rain, warmer temperatures, or cold weather that is consistent with Northern California climate. Walk on uneven ground. Restricted vacation during peak workload periods. Work irregular shifts, including weekends, holidays, and evenings. Work overtime, occasional weekends on short notice. California National Primate Research Center employees are directly or indirectly engaged in the performance of work on Federal or State contracts and grants as well as periodically come into contact with controlled substances; and are expected to abide by the UC Policy on Substance Abuse, the Federal Drug-Free Workplace Act of 1988, and the State Drug-Free Workplace Act of 1990.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance, and functional capacity assessment. To learn more about our background check program, visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks