Program Support Coordinator (Hybrid)

Overview
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

The College of Computing was established in 1990 as the first such College at a public university and the second in the United States. Since that time, the college has grown into a world-class
leader in research and education. The graduate CS program is currently ranked 6th and the undergraduate 5th nationally by U.S. News and World Report. The College consists of five Schools that
provide specialized and general computing education to the entire campus. With over 16-degree programs, including its world-renowned online MS in CS, we believe the College to be the largest
Computing unit in the United States and, as such, one of the largest producers of computationalist at all levels and of all demographic backgrounds. The College is a part of the Georgia Institute of
Technology, a unit of the University System of Georgia and is primarily located in the heart of Atlanta, Georgia.

Atlanta, Ga

Coordinate and provide professional and administrative support for targeted programs and/or projects and unit initiatives. This position will interact on a regular basis with: Faculty and staff. This position typically will advise and counsel: Faculty and staff. This position will supervise: NA.

Job Duty 1 -
Plan, execute and provide assistance for meeting and event logistics and scheduling

Job Duty 2 -
Establish schedules, oversee arrangements and provide logistics support for targeted programs and/or projects and unit initiatives

Job Duty 3 -
Evaluate, assess and report on the feasibility and sustainability of potential programs, projects and initiatives

Job Duty 4 -
Provide necessary support related to the identification and execution of adopted unit programs/projects and other unit initiatives

Job Duty 5 -
Develop, arrange/coordinate meetings and project materials for distribution, as necessary

Job Duty 6 -
Compile, organize and analyze data for use in reports for targeted programs/projects and other unit initiatives

Job Duty 7 -
Monitor and update appropriate stakeholders of progress/milestones for program/project objectives

Job Duty 8 -
Perform other duties as assigned

Purchasing and Finance

• Purchase swag and supplies not related to specific events (such as OMSCS T-shirts), including soliciting quotes, creating and submitting purchase orders, tracking shipments and coordinating delivery.
• Assist OMSCS team with spend authorizations, expense reports, reimbursements, and procurement.

Event Planning

Events include, but are not limited to, the annual Online Master of Science in Computer Science (OMSCS) Conference and the Affordable Degrees at Scale Conference and include the following duties:

• Reserve catering, including soliciting quotes and finalizing menus.
• Reserve spaces/venues, on or off campus, including assessing multiple options.
• Purchase swag and supplies, including soliciting quotes, creating and submitting purchase orders, tracking shipments, and coordinating delivery.
• Reserve custodial services.
• Schedule Georgia Tech Police Department (GTPD) presence.
• Acquire parking validations.
• Lead setup and tear-down activities
• Coordinate with all services on the day of the event.
• Submit expenses for payment or reimbursement.
• Assist the College of Computing's Project Support Organization (PSO) with their efforts if available, such as the Fall and Spring Dean's New Alumni Celebration.

Communications

• Manage the program's social media accounts (Facebook, Twitter, Instagram, LinkedIn) and set up and manage accounts on new platforms.
• Create periodic communications in MailChimp, such as the weekly OMSCS Digest.
• Create high-quality graphics and fliers for OMSCS events and initiatives and ensure alignment of these deliverables with the Georgia Tech Brand Guide.
• Maintain OMSCS mailing lists.

Other Duties

• Manage access to various platforms (such as the OMSCS TA Slack workspace).
• Assist with training and compliance efforts as needed.
• Perform other duties as assigned.

Educational Requirements
Technical Diploma, Associate's Degree or equivalent combination of education and experience

Required Experience
Three to five years job related experience

The ideal candidate will have the following additional qualifications:

• Bachelor's Degree or equivalent combination of education and experience.
• Experience with purchasing/expense processes, especially in an academic setting.
• Event planning experience.
• Expertise with graphic design/photo editing software, especially the Adobe suite.
• Expertise with creating and sending campaigns using Mailchimp.
• Experience with running social media accounts, particularly on Facebook, Twitter/X, Instagram, and LinkedIn.
• Strong attention to detail.
• Strong written communication skills.

Pay Information:
Hourly Range: $23.02 - $31.25
FLSA Status: Non-Exempt

Schedule:
Monday - Friday; Hybrid

Note: This hybrid role at times may require reporting to the Georgia Tech campus approximately once per week. The job location may be more accessible to local candidates living in or near the Atlanta area.

SKILLS
Excellent written and verbal communication, customer service and organization skills. The ability to prioritize tasks, work independently and/or within a team environment.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening.

Writing Sample (optional, but recommended):

Please attach a writing sample no longer than one page (if your samples are longer than one page, you may submit just the first page). You may submit excerpts from reports, papers, articles, or any other type of written communication. Any topic or type of content is acceptable. We are mainly looking for strong writing skills, consistency, and attention to detail. The work you submit must be your own.

Media Sample (optional, but recommended):

Please attach a sample graphic that you have designed. Examples of acceptable submissions include, but are not limited to, infographics, logos, and fliers. Any type of content is acceptable. We are mainly looking for strong visual design skills, consistency, and attention to detail. The work you submit must be your own.