Financial Specialist III

The mission of the Division of Business Services (DoBS) is to support UW-Madison's institutional responsibilities of higher education and research. Business Services offers a broad range of services and transaction processing to campus, including accounting, internal auditing, risk management, purchasing, materials distribution and surplus property management, and tuition and student loan services.

Located in the Division of Business Services, Accounting Services provides financial services and management for UW-Madison, including the processing and reporting of accounting data. The department develops and implements financial policies and procedures for university-wide business processes for compliance with tax laws and other Federal and State regulations.

Under the supervision of the UW-Madison Travel and Card Team Manager, this position is responsible for reviewing, approving, and advising on Shared Financial System and Workday transactions, including higher complexity expense reports and purchasing card transactions. In addition, this position may be responsible for data analysis, communication, and aspects of the Wisconsin Foundation and Alumni Association billing process. This centrally located position will work closely with other Division of Business Services staff, and faculty, staff and leadership from UW-Madison schools, colleges, and auxiliaries.

• 60% Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
• 5% Reallocates expenses to appropriate funding strings
• 10% Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
• 15% Answers complex fiscal questions and provides information based on set materials and standards to various audiences
• 5% Reviews transaction processing internal controls and recommends policies and procedures
• 5% May train staff on financial processes and best practices

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
Associate's Degree

Required:
- Excellent oral and written communication skills. Ability to communicate in a clear, business-like, and courteous manner with a diverse internal and external customer base.
- Excellent organizational skills and techniques.
- Ability to work independently, prioritize work duties, and demonstrate effective time management skills to meet Disbursements, Business Services Division, University, state, and/or federal deadlines.
- Ability to multi-task and transition quickly between priorities to address specific situations.
- Ability to participate as an effective team member by contributing to the efficient operation of the work unit and providing constructive feedback for continuous improvement in a manner that is supportive of Disbursements and the Business Services Division.
- Strong human relations and interpersonal skills to maintain effective, professional, and cooperative working relationships with managers, supervisors, coworkers, and all internal and external customers.

Preferred:
- Experience working with ERP software applications
- Experience working with expense reporting/reimbursement
- Experience working with purchasing card transaction reconciliation
- Experience in higher education accounting
- Proficient in using Microsoft Excel

Full Time: 100%

It is anticipated this position will be remote and requires work be performed at an offsite, non-campus work location.

Employee will be required to make irregular visits to the UW-Madison campus for occasional meetings, events, etc. UW-Madison will not reimburse travel expenses between the employee's remote workspace and the UW-Madison workspace.

Ongoing/Renewable

Minimum $58,000 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/)

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. To begin the application process, click the "Apply Now" button.

To begin the application process, click the "Apply Now" button. To apply for this position, you will need to upload a cover letter and resume. Cover letters may be used as a writing sample and to determine the best-qualified applicants. Thus, your cover letter should address your qualifications for the position.

Phoua Khang
phoua.khang@wisc.edu
608-263-3738
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Financial Specialist III(FN008)

A03-BUSINESS SERVICES/ACCT/DISBURSEMENTS

Academic Staff-Renewable

308902-AS