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Facilities Coordinator

Credence Management Solutions, LLC
remote work
United States, Virginia, McLean
1775 Tysons Blvd (Show on map)
Dec 12, 2024

Facilities Coordinator
Job Locations

US-VA-McLean


ID
2024-8899

Category
Business and Financial Operations

Type
Regular Full-Time



Overview

Credence is looking for an experienced Facilities Coordinator to oversee and enhance operations at our corporate headquarters. This role is pivotal in ensuring a well-functioning and supportive work environment, addressing both visible and behind-the-scenes facility needs. The successful candidate will demonstrate a strong ability to manage day-to-day operations, coordinate maintenance and logistics, and foster collaboration within our diverse team. This opening is on-site at Headquarters - McLean VA.



Responsibilities include, but are not limited to the duties listed below

    Supporting the daily operations of the office to ensure a clean, safe, and functional environment.
  • Assisting with scheduling and coordinating meetings, events, and conference room usage.
  • Communicating with staff to understand and address their facility needs.
  • Helping to manage office supplies and inventory, including ordering and restocking as necessary.
  • Coordinating with third-party vendors for facility maintenance and services.
  • Assisting with mail and package management, including receiving and distributing correspondence.
  • Answering general inquiries from employees and visitors and directing them to appropriate contacts.
  • Maintaining cleanliness in common areas, including kitchens and break rooms, and ensuring supplies are adequately stocked.
  • Supporting the planning and execution of company event.
  • Assisting in the management of office access, including visitor check-in processes.
  • Participating in facility improvement projects as assigned.


Education, Requirements and Qualifications

  • Bachelor's or equivalent and/or relevant coursework in facilities management, business administration, or a related field is a plus.
  • Must have excellent written and verbal communication skills to effectively represent Credence to external vendors and internal stakeholders
  • Must be able to solicit, evaluate, negotiate, and administer relationships with external vendors/partners
  • Must be able to analyze and advise on administrative process management and improvements
  • Must have the ability to work independently, while having a strong collaboration with multiple internal Credence departments
  • Ability to support the office across a range of facilities-related tasks
  • Ability to provide a variety of facility project management services support to facility occupants
  • Ability to provide guidance on a range of facilities project issues, including consideration of risk and impact on client-owned and leased facilities and infrastructure
  • Ability to update and maintain documentation in direct support of client facilities desired
  • This position must be performed 5 days a week on-site and does not qualify for hybrid or remote status.
  • Candidate must be a US Citizen
  • Active security clearance is not required, however, candidate should be clearable.
  • 5-10 years' work experience with similar responsibilities (real estate background a plus)


Working Conditions and Physical Requirements

  • Strong written and verbal communication skills to effectively interact with colleagues and visitors.
  • Ability to work well in a team-oriented environment, demonstrating a collaborative spirit.
  • Basic organizational skills and attention to detail to handle multiple tasks simultaneously.
  • Eagerness to learn about facility management practices and processes.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is preferred.
  • A proactive attitude with a willingness to take initiative and solve problems.
  • This position requires on-site attendance five days a week and does not offer hybrid or remote work options.
  • (example lifting in excess of 25 lbs, standing for long periods of time, transporting equipment, etc.)

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