Administrative Assistant - US

UnitedLex is seeking a skilled Administrative Assistant for our office in Kansas City. The Administrative Assistant will provide a welcoming environment for internal staff and external vendors and clients, assist in day to day office administration duties, and provide support to other departments as requested.

Requirements

• Answer and direct all incoming calls
• Greet and direct all visitors/Interviews/vendors
• Oversee incoming and outgoing correspondence (Mail, UPS, FedEx, Courier)
• Maintain tracking system for all incoming/outgoing packages
• Perform general clerical duties including but not limited to: photocopying, faxing, filing as requested
• Maintain an adequate inventory of office and break room supplies
• Assist with coordinating repairs and maintenance of office equipment
• Assist with catering and organizing company events/meeting
• Assist in electronic delivery of confidential and time-sensitive documents
• Assist with onboarding new employees including issuing security badges, working with landlord for building badges, and following all photo requirements
• Maintain administrative reports/logs as required
• Act as Safety Monitor for office and assist in the event of an emergency
• Perform other duties as assigned
• Assist with Purchase Orders
• Assist with physical security by ensuring facilities meet safety/security standards, closing out alerts, and collaborating closely with internal security teams.
• UnitedLex is committed to preserving the confidentiality, integrity and availability of all the physical and electronic information assets throughout the organization. Consistent with the UnitedLex ISMS policy and the ISO 27001 standard, every employee is responsible for complying with UnitedLex information security policies and reporting all security concerns, weaknesses and breaches.

Requirements

• Minimum of 2-3 years' experience as Administrative Assistant
• Experience with MS Word, Excel and PowerPoint
• Experience working in a project focused environment
• Professional verbal and written communication skills
• Self-motivated and resourceful, proven ability to multi-task and operate successfully under tight deadlines
• Enjoys fast-paced, dynamic and challenging environment that focuses on a team oriented approach
• Great interpersonal and communication skills
• Demonstrates flexibility, accountability, and reliability

Salary Range

The salary range for this role reflects the range of factors that inform case-by-case compensation decisions including education, experience, training, licensure, certification, and geography as well as the business and organizational needs specific to the role. Compensation ranges may be broad, reflecting flexibility within the budget and title to consider candidates of varied experience. A reasonable estimate of the current compensation will be rate of $19.00/hr.

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