Academic Affairs and HR Analyst

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The UC Irvine School of Medicine Department of Physical Medicine & Rehabilitation's mission is to:
Discover - Advance physical medicine and rehabilitation through innovative basic science, translational and clinical research.
Teach - Educate medical students, residents, fellows, faculty and staff on the principles of physical medicine and rehabilitation, as well as create an environment conducive to life-long learning.
Heal - Provide the most compassionate and highest quality patient care to maximize patient quality of life and function.

Involves recommending, developing, implementing, administering, coordinating, and / or evaluating Academic Human Resources policies, labor contracts, statutes, programs, and procedures covering one or more of the following: academic recruitment, appointment, and advancement; compensation and salary administration; faculty welfare programs; visa procurement; benefits; payroll; training and development; faculty misconduct; and faculty equity.

Required:

• Ability to organize a diverse workload, to prioritize projects, work independently and use initiative, organize and follow through with complex tasks and to establish strategies and action plans to achieve targeted objectives within set timeframes.
• Skill to manage complex calendars and scheduling requests and to anticipate and coordinate all preparatory arrangements for meetings, and events.
• Excellent interpersonal skills to relate easily and effectively with people within and outside University, including both strong and written and verbal communication skills.
• Ability to research, properly evaluates information, and prepares concise, well-organized reports, summaries, and correspondence.
• Ability to design effective systems and procedures to handle a large volume of projects, incoming materials, and concurrent deadlines.
• Excellent writing, editing, and proofreading skills and the ability to compose letters, memoranda, and other documents using word-processing, spreadsheet, and database software.
• Resourcefulness in finding appropriate solutions to problems and initiative in presenting alternatives and implementing solutions to ensure effective change.
• Ability to anticipate problems and take necessary action to eliminate or mitigate potential negative effects.
• Working knowledge of personal computers and proficiency utilizing standard software programs and information technology.
• Ability to maintain strict confidentiality.
• Proven ability to develop and run automated reports and tracking systems.
• Knowledge of PC/Word processing, and basic computer systems.
• Experience in Academic Affairs and Human Resources, University, and Medical Center policy and guidelines.
• Ability to develop slide presentations, use scanning, LCD projector and other wireless devices.
• Bachelor's degree in related area and / or equivalent experience / training
• 1-3 years of relevant work experience with a BA/BS or equivalent experience

Preferred:

• Experience working in an academic University environment.
• Knowledge of UC academic appointment process.
• Working knowledge of various University policies and procedures.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.