Senior Clerk

Who Can Apply: Applicants for a closed competitive posting are required to meet the following: Candidates must be a current or former City of Omaha employee in any of the following categories: Part-time, Seasonal, Classified, Unclassified, or Probationary, who has worked, at the time of application, at least 1,040 cumulative hours within the last 5 years and has been employed by the City at sometime within the last 18 months and who meets the qualifications as set forth in the posting.

Posting Type: Closed Competitive

Work Type: Full-Time

Nature of Work: This is senior level clerical work involving the performance of a variety of clerical functions where considerable independent action is necessary on the part of the incumbent. Incumbents may also act in a supervisory capacity over a small group of clerical employees.

Education and Experience: The knowledge, skills, and abilities may be acquired through, but are not limited to, the following combination of education and/or experience.

High school diploma or its equivalent AND three years of experience in general clerical work

Special Qualifications: Must pass a typing test with a net accuracy rate of forty-five (45) words per minute or better with 90% accuracy on or before the December 31, 2024, deadline.

Pay Range: $20.43 with step increases to $28.98 Hourly

Benefits: Forty-hour work week. Paid leave per year: twelve days vacation; eighteen days sick; and fourteen holidays. Employee's group health insurance, including major medical, vision, and dental, for individual or family. Defined benefit pension plan, plus Social Security, and more. See hr.cityofomaha.org for detailed information.

How to Apply: Completed City of Omaha employment applications must be submitted using the online application from the City website. It is the sole responsibility of the applicant to check and ensure that any and all required application materials and supplemental forms are received by the City of Omaha Human Resources Department by the stated deadline. You may confirm receipt of any materials and forms by contacting the Human Resources Department. If the materials are not received in the Human Resources Department by the stated deadline, they will not be considered. There will be no exceptions to this rule.

Examination Information: The multiple-choice/written examination will be on January 7, 2025, at the Omaha/Douglas Civic Center, 1819 Farnam St. An invitation via email to the exam will be given to candidates once their application has been received, reviewed by a recruiter, and accepted to the test for the position. The test is designed to assess knowledge of the job, skills, and abilities of this position. The passing score on the examination is 60%. This will be weighted 100% in the final score.

Veteran Points: Not applicable to this posting.

Required Knowledge, Skills, and Abilities:

* Knowledge of business English, spelling, grammar, and punctuation
* Knowledge of general office procedures, standard clerical techniques, and office equipment
* Knowledge of and ability to operate a computer or other technology using standard or customized computer or systems software applications appropriate to the assigned tasks
* Ability to learn and adapt to advances in computer and electronics device technology and software
* Ability to establish and maintain effective working relationships with fellow employees and members of the general public
* Ability to understand oral or written instructions
* Ability to quickly and accurately perform basic mathematical computations including addition, subtraction, multiplication, and division
* Ability to schedule, assign, oversee, train, and provide work direction to a small group of clerical employees
* Ability to operate a typewriter and other office equipment
* Ability to maintain departmental records
* Ability to communicate to respond to telephone calls
* Ability to adhere to safety policies, procedures, and guidelines
* Ability to reach, bend, stoop, squat, stand, walk, push and pull 0 to 25% of the time
* Ability to sit and type 51 to 75% of the time
* Ability to move objects weighing up to ten (10) pounds up to 33% of the time

Essential Functions: Any one position may not perform all of the duties listed, nor do the listed examples include all of the duties that may be performed in positions allocated to this class.

* Oversees and participates in computing and maintaining accurate time and attendance records for a large number of employees
* Verifies hours worked by employees out of classification and completes and forwards forms for signatures
* Oversees and participates in completing, processing, and distributing personnel forms for new hires, merit increases/evaluations, disciplinary actions, injured on duty claims, etc.; responds to inquiries and resolves discrepancies regarding such personnel transactions
* Performs supervisory duties to include scheduling, assigning work, overseeing, training, and providing work direction to a small group of clerical employees
* Computes costs, compiles information, and maintains personnel, fuel consumption, and other records
* Receives complaint calls; records information or forwards calls to the appropriate authority; accepts reservations for the use of City facilities
* Enters and retrieves computer data
* Prepares and processes vouchers, requisitions, open orders, and other materials; administers petty cash fund
* Composes, types, distributes and files standardized memos, forms, letters, tabulations, and other materials as needed
* Maintains regular job attendance in accordance with a schedule established for the position by the supervisor
* Performs other related duties as assigned or as the situation dictates within the scope of this classification

Conditions of Employment: Candidates must provide proof of U.S. citizenship or proof of permanent residence or authorization to work. The City of Omaha reserves the right to conduct criminal history, driving record, reference and credit checks and a background investigation on applicants for employment. Successfully passing a criminal background review, reference check, and if applicable, a credit check, is required as a condition of employment. If applicable, the City will require that you successfully pass a review of the driver's license, driving abstract, a pre-employment drug test, a hearing test and a back screening examination as a condition of employment. Failure to provide the information requested in the application process in a truthful, accurate and complete manner may result in disqualification, revocation of conditional employment or termination.

Reasonable Accommodation: The City of Omaha does not discriminate on the basis of disability. If you need a disability-related accommodation during the job application or selection process, advise the Human Resources Department at least 48 hours prior to the need by emailing employment@cityofomaha.org.

For a complete description of this job classification, visit hr.cityofomaha.org

Contact Points:

City of Omaha Human Resources Department
1819 Farnam St, Suite 506
Omaha, NE 68183

Phone: (402) 444-5300
Fax: (402) 444-5314

Website: hr.cityofomaha.org
Email: employment@cityofomaha.org