ASC Scheduler - Full-time, Days, Ambulatory Surgery

Baptist Health Care
United States, Florida, Pensacola
Dec 17, 2024
Job Description The ASC Scheduler is responsible for coordinating the Ambulatory Surgery Center's schedule. This position is the primary contact for physician offices and customer service. Responsibilities Responsible for the integrity of the Surgery Center's Schedule. Responsibilities include but not limited to: Scheduling surgical/procedural cases accurately and timely into the Center's Practice Management System; cancels, transfers or deletes cases as requested or needed and maintains physician block time utilization. Responsible for ensuring accurate reporting and generates a weekly report according to the timelines set forth. Generates monthly infection control reports and routing to the assigned team member. Reports cancellation after admissions to QI committee and records assigned key indicators on the revenue cycle management dashboard. Practice Management System. Notifies proper management with any discrepancy prior to putting case on the schedule. Accurately enters patient and insurance demographics. Assigns medical record numbers. Responsible in reporting weekly volume and bi-weekly volumes. Tracks all incoming TSW's and maintains a working folder. Contacts Physicians' Office promptly to resolve discrepancies' related to scheduling cases. Documents notes in the Practice Management System as directed by policy and procedure. Answer telephone as needed and follows the telephone etiquette standards set forth by the Center. Identifies procedural/surgical codes not payable at an ASC prior to entering in Practice Management System. Consistently identifies gaps in the schedule and notifies appropriate team members. Performs other miscellaneous/clerical duties as needed. Assist in other duties as assigned to support the operational needs of the department and organization. May be required to remain on campus immediately before, during, and after severe weather and/or disasters. Qualifications Minimum Education High School Diploma or Equivalent Required Minimum Work Experience 1-3 years Medical office or health care related experience Required Required Skills, Knowledge and Abilities Knowledge of CPT and ICD9/ICD10, Third Party Reimbursement, and HIPAA regulations/compliance. Computer literate and experienced in Excel. Very strong organization skills. Demonstrated competency in working on teams with ability to effectively communicate at all levels. Proven assessment skills of both people and operations. Customer driven. Excellent written and oral communication skills. Ability to function in high paced, often stressful environment and/or circumstances while maintaining a respectful, caring and professional manner. About Us Baptist Health Care is a not-for-profit health care system committed to improving the quality of life for people and communities in northwest Florida and south Alabama. The organization includes three hospitals, four medical parks, Andrews Institute for Orthopaedic & Sports Medicine, and an extensive primary and specialty care provider network. With more than 4,000 team members, Baptist Health Care is one of the largest non-governmental employers in northwest Florida. Baptist Health Care, Inc. is an Equal Opportunity Employer. BHC maintains and enforces a policy that prohibits discrimination against any workforce members or applicants for employment because of sex, race, age, color, disability, marital status, national origin, religion, genetic information, or other category protected by federal, state or local law.