Temporary Senior Capital Projects Coordinator

Note: This position is temporary with an anticipated end date of 12/31/2027 with funding through 12/31/2026. Continuation of the assignment/project in 2027 is subject to funding.

Who We're Looking For

Kirkland Public Works is seeking to fill a 3-year (2025-2027) limited term, full-time position to serve as the City's liaison with WSDOT on I-405 development projects (85th BRT Inline Station and Brickyard to 527).

This WSDOT Coordinator will report to the Deputy Director - Engineering, Planning, and Development Services and will be responsible for attending weekly meetings related to transportation, stormwater, construction impacts, utilities, and communications; relay information internally; coordinate internal stakeholder meetings; and serve as primary point of contact for WSDOT and in relaying official information between agencies.

We are seeking a highly skilled, dynamic, proactive critical thinker to join our fast-paced team. This is an exciting opportunity for an experienced project manager or engineer who is familiar with contracts, ability to grasp and understand high-level technical detail and jargon, and ability to read plans. The ideal candidate will possess exceptional skills in communication, diplomacy, and organization; be tech-savvy; and have the ability to manage multiple tasks efficiently while maintaining a high level of professionalism and discretion. The right candidate will be a quick thinker, able to anticipate needs before they arise, and take initiative in finding solutions to challenges.

The position works at Kirkland City Hall and may be considered for a limited hybrid work schedule after 6 months. A typical schedule is Monday - Friday business hours with occasional evening and weekend work as needed.

About Public Works

The Public Works Department ensures the City's infrastructure remains safe, functional, and sustainable. It oversees vital services including stormwater management, transportation, water and wastewater systems, maintenance of streets and grounds, and capital improvement projects.

As the City's largest department, we are committed to the City's vision and the Department's mission. We play a vital role in making Kirkland livable, sustainable, and connected. We are City employees who take pride in being trusted stewards of the public's resources, infrastructure, environment, and quality of life.

We have a One Team approach, strive for excellence and attract, value, and keep diverse, talented employees.

Why Kirkland?

• Coordinates and/or attends planning meetings to determine objectives, program plan and projects scopes.
• Develops and negotiates schedules for design and construction, monitors and coordinates activities of contractors, consultants, committees, community organizations, and users during construction.
• Coordinates consultant selection process. Prepares negotiates and administers consultant agreements.
• Develops contract and project specifications and negotiates contracts for design and construction of projects.
• Coordinates review of design and construction work performed by consultants and contractors.
• Monitors and evaluates project construction and costs to ensure timely progress, and ensure compliance to specifications and budgetary restrictions.
• Reviews and clears for approval contractor payments.
• Prepares and processes change orders.
• Verifies accuracy of product and service invoices and project accounting.
• Coordinates project closeout and budget reconciliation and evaluation.
• Plans capital improvement and other City funded/sponsored projects by preparing necessary documents, providing description of project objectives, participant responsibilities, project description and project methodologies.
• Prepares reports, correspondence, advertisements, and official documents.
• Oversees the planning and development of citizen participation plans to inform and explain project objectives and answer questions from the public, media and other agencies.
• Performs other related duties of a comparable level/type as assigned.
• Provides technical support for negotiation of interagency or local agreements
• Prepares cost and scheduling analysis reports for multiple projects and acts as technical resource to others on project schedule and budget.
• Makes presentations to elected officials, community groups and general public on projects.
• Acts as project lead for assigned projects from conception to implementation.
• Assist in the development of the six-year CIP through various tasks including participation in the master planning of facilities, grant procurement, and project scoping and estimating of individual projects.
• Assists the CIP Group in the coordination, development and completion of the individual CIP projects within established performance measures.
• Represents CIP group on City service teams.
• Perform other duties, as assigned.

• Of multiple disciplines related to assigned capital projects (such as, engineering, architecture, landscape architecture, environment regulations)
• Of cost benefit analysis
• Of legislative process
• Of supervisory techniques and principles
• Of negotiations
• Of strategic planning
• Of synthesizing multiple budgets
• Of working with elected officials and the public
• Advanced knowledge of planning techniques and principles
• Advanced knowledge of project management techniques and principles
• Advanced knowledge of budgeting techniques and principles
• Advanced knowledge of policy and code analysis and development
• Advanced knowledge of design techniques and principles

Minimum Qualifications

• Requires a minimum of four years project or construction management with 2 years at a Senior level or related experience and a Bachelor Degree in Architecture, Engineering, Business Administration, Urban Planning or related field (or a combination of education and/or training and/or experience which provides an equivalent background requited to perform the work of the classification).
• Washington State Driver's License or the ability to provide transportation to remote work locations with limited or no public transportation services.

• Additional license(s) and/or certifications such as CA, EIT, LA, AIA, AICP, LEED, PMP, CCM, CCMA.

Working Conditions
Primarily office work, but the position also involves visiting construction sites under varying weather conditions. Potential hazards at construction sites include vehicular traffic, construction equipment, and uneven terrain. The position may require climbing ladders, scaffolding, and working in trenches or other confined spaces.

Selection Process

Position requires a resume and cover letter for consideration of application. Please note how you meet minimum qualifications within the cover letter. Applicants who are selected for next steps in the hiring process will be invited by phone or e-mail. Candidates are encouraged to apply at the earliest possible date as screening, interviewing, and hiring decisions will be made through the recruitment period, until such time as the vacancy is filled.

The City of Kirkland is a welcoming community where every person can thrive and grow. We value diversity, inclusion, belonging, and work together to support our community. We do this by solving problems, focusing on the customer, and respecting all people who come into the City whether to visit, live, or work. As an Equal Opportunity Employer, we are committed to creating a workforce that does not discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran status, disability, or any other basis prohibited by federal, state or local law. We encourage qualified applicants of all backgrounds and identities to apply to our job postings. Persons with a disability who need reasonable accommodations in the application or testing process, or those needing this announcement in an alternative format, may call 425-587-3210 or Telecommunications Device for the Deaf 711.