Administrative Coordinator

The Department of Health Policy and Management is seeking an Administrative Coordinator who will provide administrative support to the Departmental Administrator and Faculty Office. Responsibilities will involve coordination of administrative activities, office services, scheduling of meetings, travel arrangements, purchasing, reconciling travel and procurement cards and record management. The Administrative Coordinator will interpret operating policies of the University and work closely with the department's finance and administration team to exercise independent judgment in the resolution of administrative problems. It will be necessary to set priorities and maintain a high degree of professionalism. While this is a full-time hybrid position, the department recognizes that flexibility in work arrangements can improve productivity, morale, and work-life balance. As such, flexible working patterns will be considered as will reduced hours.

Specific Duties & Responsibilities

• Serve as administrative coordinator for the departmental Administrator and Faculty Office.
• Coordinate scheduling and planning of meetings and seminars, including agendas, itineraries, support materials, and meeting minutes.

• Assist with coordinating the departmental Retreat and other events, including organizing the calendar, sending reminders, and ordering food.

• Manage listserv for staff and building users.

• Coordinate travel logistics including transportation, accommodations, and meals for non-tenure track faculty and operational staff.

• Track expenses and prepare expense reports for reimbursements.
• Reconcile expenditures on p-cards and travel cards.

• Purchase supplies, maintain equipment, and manage file storage.

• Assist in training new employees.

• General administrative duties include, but are not limited to, scanning, copying, sorting mail, ordering office supplies, and greeting visitors.

• Determine priorities and maintain a high degree of professionalism.

• Perform other duties as assigned.

• High School Diploma or graduation equivalent.
• Three years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Five years progressively responsible administrative experience.

Classified Title: Administrative Coordinator
Job Posting Title (Working Title):Administrative Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $18.20 - $33.90 HRLY ($55,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday to Friday: 8:30am - 5:00pm
Exempt Status:Non-Exempt
Location:Hybrid: On-site 3-4 days a week
Department name: 60004102-Health Policy & Management Admin
Personnel area: School of Public Health