Payroll & Benefits Specialist

Position Description

We are seeking a detail-oriented and experienced Benefits and Payroll Specialist to join our team. This role is pivotal in ensuring accurate payroll processing and efficient benefits administration for our employees. The ideal candidate will have hands-on experience in payroll and benefits functions and a strong understanding of the strategy behind these operations to support organizational goals.

Key Responsibilities

Payroll Administration:

• Process semi-monthly payroll, ensuring accuracy in timekeeping, deductions, and tax calculations using Paycom.
• Maintain compliance with federal, state, and local payroll regulations.
• Address and resolve employee payroll inquiries promptly.
• Prepare and distribute payroll reports for internal and external stakeholders as needed.
• Reconcile payroll-related accounts, including benefits, taxes, and deductions.

Benefits Administration:

• Oversee the day-to-day administration of employee benefits programs, including health, dental, vision, retirement plans, ancillary plans and wellness initiatives.
• Act as the primary point of contact for benefits-related inquiries, providing timely and accurate information to employees.
• FMLA, Short-Term Disability and Workers' Compensation processing
• Support annual open enrollment processes, including communication, enrollment tracking, and system updates.
• Coordinate with vendors and brokers to resolve benefit issues and ensure delivery of services.
• Reconcile benefit invoices and ensure accurate deductions in payroll.
• Participate in audits of workers' compensation, tax filings, 401(k) and related documentation. OR assist with audits related to payroll and benefits.

Compliance and Reporting:

• Ensure compliance with applicable laws and regulations, such as FLSA, FMLA, ACA, COBRA, and ERISA.
• Prepare and submit required payroll and benefits reports, including but not limited to, ACA reporting, and 401(k) contributions.
• Maintain confidentiality and accuracy in handling sensitive employee information.

Collaboration and Strategic Support:

• Work closely with HR, Finance, and external vendors to align payroll and benefits processes with organizational strategies.
• Provide insights and recommendations to improve payroll and benefits systems and enhance the employee experience.
• Assist in developing and updating policies and procedures related to payroll and benefits.

Minimum Requirements

• 5+ years of experience in payroll and benefits administration.

Critical Skills

• Familiarity with Paycom or similar payroll/HRIS software and benefits platforms.
• Strong knowledge of payroll and benefits regulations and compliance requirements.
• Proficiency in Microsoft Office Suite, particularly Excel.

Additional Skills & Qualifications

• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving abilities.
• Exceptional communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• A proactive and service-oriented mindset.

Education

• Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field preferred. Equivalent experience will be considered.

Physical Requirements

• General office demands
• Prolonged periods of sitting at a desk and working on a computer.
• Frequent reaching, handling, and fine manipulation for using office equipment, filing, and managing paperwork.
• Manual dexterity sufficient to operate a keyboard, mouse, and other office tools.
• Occasional standing, walking, and bending.
• Ability to lift up to 10-20 pounds occasionally.
• Vision abilities required include close vision for computer work and reading documents.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

UNOS provide equal employment opportunity for all applicants and employees. It will not unlawfully discriminate or permit harassment against any employee or applicant on the basis of race, ethnicity, color, religion, national origin, gender, age, disability, familial or marital status, military or veteran status, sexual orientation, gender identity and expression, genetic information, or any other characteristics or classification protected under applicable law ("protected categories"). This policy applies not only to hiring, but also to working conditions, benefits and privileges of employment, training, appointments for advancement, transfers, layoffs, recalls, terminations of employment and all other terms and conditions of employment.

UNOS is also an affirmative action employer. It takes affirmative action to recruit and provide opportunities for advancement to qualified females and minorities, individuals with disabilities, special disabled veterans and other protected veterans. It hires and promotes based on job-related requirements and individual qualifications. Action is taken to ensure the fulfillment of this policy as to all phases of the employment process including hiring, placement, training, upgrading, transfers and/or demotions, recruiting, layoffs and termination of employment.

UNOS invites individuals with disabilities and protected veterans to identify themselves, if they wish to do so. Such communication will be kept as confidential as possible and will be used only in accordance with the law. Candidates may contact the EEO/AA Officer at human.resources@unos.org to self-identify or request an accommodation.

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