Assistant Athletic Director for Business Operations

University of North Carolina Charlotte

United States, North Carolina, Charlotte

Dec 18, 2024

Please see Special Instructions for more details.

UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report.

Position Information

General Information

Position Number	000174
Vacancy Open to	All Candidates
Working Title	Assistant Athletic Director for Business Operations
Position Designation	EHRA Non-Faculty
Employment Type	Permanent - Full-time
Months per Year	12
Work Schedule	Monday - Friday during normal business hours (8:00 am - 5:00 pm), nights and weekends as needed
Hours per week	40
FLSA Status	Exempt
Division	Athletics
Department	Athletics (Adm)
Work Location	Barnhardt Student Activity Center
Salary Range
Primary Purpose of Department	The mission of the Athletic Department at the University of North Carolina at Charlotte is to operate within the perspective of the overall educational programs. With a balanced program that supports equitable opportunities for all students and staff, the department promotes a total person concept that provides its student-athletes with the necessary tools to be successful in academic, athletic and social settings. The Department of Athletic supports the highest ethical standards of the University, the NCAA and Conference Affiliation.
Primary Purpose of Position	Reporting to the Sr. Associate Athletic Director for Business Operations/ CFO, the Assistant Athletic Director for Business Operations will oversee the day-to-day operations of the Charlotte Athletics Business Office. The Assistant Athletic Director for Business Operations must possess advanced troubleshooting skills as well as demonstrate a commitment to customer service and continuous improvement. Work must be done independently, with a strong attention to detail, to manage multiple projects and meet department deadlines.
Summary of Position Responsibilities	Evaluate processes and make recommendations to establish an environment of continuous improvement for the Athletics Business Office. Utilizes available resources to streamline workflows and create efficiencies with a focus on reducing paper-based workflows. Serve as the liaison with accounts payable, general accounting, PCard, purchasing, risk and insurance management, fixed assets, tax, travel, and expense reporting. Review and approve travel expenses, PCard transactions, employee reimbursements, interdepartmental transactions, and purchase order requisitions. Department liaison with third-party travel agency (Shorts Travel). Oversee all revenue accounting for the athletics department. Reconcile Athletic Foundation accounts and monitor available balances to ensure funds are being utilized appropriately. Prepare monthly budget reports for distribution to coaches, staff, and senior leadership. Assist with the annual budget development process in collaboration with executive staff, department heads, and coaches. Assist with the preparation of EADA/NCAA AUP reports Assist with capital projects' financial tracking. Complete financial reconciliations with third-party vendors and hosted events as necessary. Act as best practice leader and addresses policy and process questions on UNC Charlotte, UNC System, North Carolina state and Athletics Department guidelines. Stays up to date and informs coaches and staff on new initiatives, processes, and/or policy changes as dictated by the UNC System and UNC Charlotte Financial Services. Creates resources, conducts training and facilitates on boarding new athletics department staff on purchasing, travel and expense policy and procedure as needed. Maintains and updates Athletics Business Office policy and procedure manual as required. Works with internal and external parties to ensure contracts are executed and managed in accordance with UNC Charlotte, UNC System, and North Carolina state regulations. Consult with Purchasing Services, the Office of Legal Affairs, Tax, Enterprise Risk Management, and other resources, as appropriate. Oversee the payment and processing of game contracts.
Minimum Education/Experience	Bachelor's degree in business, finance, accounting, sport management, or a related field. 4-6 years of experience in accounting, business operations, and/or finance role within the higher education, athletics, or entertainment/hospitality industry. Strong interpersonal skills and the ability to work collaboratively. Professionalism, composure, and an ability to communicate clearly, and effectively.
Preferred Education, Knowledge, Skills and Experience	Master's degree in business, finance, accounting, sport management, or a related area. NCAA Division I athletics business office Management/supervisory experience. Familiarity with Banner Finance and Concur Travel or related enterprise-level systems.
Necessary Certifications/Licenses
Preferred Certifications/Licenses
Special Notes to Applicants	UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/ The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report.
Posting Open Date	12/18/2024
Posting Close Date
Open Until Filled	Yes
Proposed Hire Date	02/03/2025
If time-limited please indicate appointment end date
Contact Information

Posting Specific Questions

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How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
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Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Contact Information for References

Optional Documents