Administrative Assistant (Power Systems)

Join the Weisiger Group Team

As a family-owned company under our fourth generation of leadership, we have built our business based on the principles of trust, integrity, and a desire to help our customers and employees succeed.

Since 1926, we've supported the strength of our communities by supplying equipment for critical infrastructure and commerce, and by funding programs that advance social and economic vitality. Being around for nearly 100 years means we change and pivot to capture opportunities and avoid challenges. We make smart investments in our company and continuously improve as part of our vision to be a trailblazing company that's built to last.

We're looking for hard-working, team-oriented professionals who enjoy working on new challenges every day. We believe our employees are the key to our success, and we're committed to providing a work experience that helps our team grow to their full potential.

Join a leading solutions provider and be a part of a group of highly skilled technicians, sales and support team members who exist to serve as a trusted partner to our customers, communities, and fellow employees.

Summary

The Administrative Assistant is responsible for specific daily clerical Parts & Service functions while maintaining a high level of customer satisfaction. The position is also to assist with general administrative and clerical duties throughout the branch.

Essential Functions

• Performs the general secretarial duties of the branch including such items as typing, filing, scheduling, travel arrangements, inputting, maintaining and updating customer accounts and setups in the database, invoicing, creating reports and other clerical functions as assigned by the GBO Branch Manager.
• Handle incoming calls and direct appropriately.
• Maintains the image and reputation of the GBO Branch in terms of professionalism, courtesy, appearance, customer satisfaction, etc.
• Assists other managers with clerical projects, confidential information and/or other duties as assigned.
• Assist in processing technician labor hours through various time collection systems and in DBS.
• Assist with opening and closing work orders as needed.
• Issue PO's to vendors assigning to proper cost centers and/or applying to work orders.
• Performs related duties as required.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualifying individuals to perform the essential functions.

Education and/or Experience

• High School graduate or equivalent.
• A minimum of 3 years of administrative, keyboarding and computer experience in a multiple person office or the equivalent, with the ability to use Microsoft Office software and a strong aptitude to learn new computer systems as required.
• Excellent communication and interpersonal skills including verbal, written and listening skills.
• Excellent analytical skills, including the ability to interpret and apply policies, procedures, guidelines and laws, problem solving skills and reading, spelling and mathematical skills.
• Excellent customer service skills.

Computer Skills

Microsoft Office (Word, Excel, Outlook and PowerPoint)

Workplace Requirements

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to sit. The employee must frequently lift, carry, push, pull and /or otherwise move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

While performing the duties of this Job, depending on site location, the employee may be exposed to moving mechanical parts and equipment. The employee may occasionally be exposed to high, precarious places, fumes or airborne particles; outside weather conditions and vibration. The employee may occasionally be exposed to wet and/or humid conditions; toxic or caustic chemicals; extreme cold; extreme heat and risk of electrical shock. The noise level in some work environments is occasionally loud.

We are an Equal Opportunity Employer

We require all employees to treat all our employees and candidates as equals. All personnel actions are conducted in the spirit of equal employment. We're committed to recruit, train, promote and retain associates without regard to race, color, religion, gender, gender identification and expression, national origin, marital status, age, disability, genetic information, military status, sexual orientation or any other characteristic protected by applicable local, state or federal laws.

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EEO/AA Employer. All qualified individuals - including minorities, females, veterans and individuals with disabilities - are encouraged to apply.