GC/OVPR Program Coordinator

University of New Mexico
Hourly: $18.81-$25.56 commensurate with experience.
life insurance, remote work
United States, New Mexico, Albuquerque
1 University Of New Mexico (Show on map)
Dec 19, 2024
Requisition ID req31952 Working Title GC/OVPR Program Coordinator Position Grade 10 Position Summary The University of New Mexico is seeking a highly motivated, dynamic, detail-oriented, and organized individual to join the Office of the Vice President for Research (OVPR) team as a Program Coordinator to support various programs and events within the OVPR including the Grand Challenges Program and the Faculty Research Development Office (FRDO). This position will report to the OVPR Associate Director of Finance and Administration with additional reporting lines to the FRDO Assistant Director and Grand Challenges Sr. Program Manager. The mission of the OVPR is to advance, facilitate, and celebrate cutting-edge discovery and innovation. At UNM, we believe research is education; as New Mexico's premier R1 institution, we are uniquely positioned to provide an unparalleled education for students and world-class opportunities for faculty. The selected candidate will coordinate, oversee, and/or perform a wide variety of administrative, secretarial, and program support activities, especially related to event coordination. Additionally, they will plan and coordinate the day-to-day administrative and operational activities of OVPR programs and initiatives, including those in the FRDO, OVPR, and the Grand Challenges program. This is a term, full-time, benefits eligible position with funding available for one year from hire. Continuance beyond that date is subject to the availability of additional funding. This position may require limited travel within New Mexico. Key duties and responsibilities Event coordination: work with the Grand Challenges Sr. Program Manager, and/or OVPR Admin Team in arranging logistical aspects of small to medium events including FRDO events (trainings, team facilitation, workshops), OVPR Events, Grand Challenges Day, and others. Plan and implement meeting and event logistics such as scheduling, invitations and registrations, catering, securing venues, AV and online meeting support, preparing materials, communication with speakers and attendees, creation and distribution of meeting minutes, post-event surveys, and related tasks as needed. Communications: Work with the FRDO Team, Grand Challenges Sr. Program Manager, and OVPR Communication & Marketing Manager to write, edit, and coordinate development of promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program. Website management: Publish updates to FRDO, Grand Challenges, and/or OVPR websites as needed. Fiscal duties: Assist with purchasing supplies for events and programmatic needs, obtain a university purchasing card, keep track of spending and monitor accounts monthly, and other fiscal duties as assigned. Records maintenance: Assist with data collection and maintain records related to Grand Challenges teams and programmatic activity. Will be asked to perform miscellaneous job-related duties as assigned. See the Position Description for additional information. Conditions of Employment If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required. Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement. All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement. Minimum Qualifications High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications Proficiency or advanced skills with Microsoft Office Suite and Adobe Acrobat Experience with academic event planning Experience scheduling and coordinating meetings Outstanding verbal and written communication skills Experience with HTML, Cascade, or other website development resources Experience with or the ability to quickly learn university financial systems and procurement practices, including P-Cards, purchasing, special exceptions, Chrome River, time sheets, and travel reimbursement processes Demonstrated time management skills, with excellent coordination and ability to follow through Knowledge of basic program management techniques including preparation of timelines, Gantt charts, development and tracking of metrics, and assisting in the preparation of program reports is preferred, but not required. Excellent interpersonal, teamwork, and problem-solving skills Additional Requirements Campus Main - Albuquerque, NM Department VP Research Econ Devp General Admin (798H0) Employment Type Staff Staff Type Term - Full-Time Term End Date One year from date of hire. Status Non-Exempt Pay Hourly: $18.81-$25.56 commensurate with experience. Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 1/21/2025 Eligible for Remote Work No Eligible for Remote Work Statement Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. To be considered, applicants must supply: 1. Cover letter - present a summary of relevant experience and why qualified for the position, specifically addressing preferred qualifications. 2. Resume. 3. Three supervisory references - only past/present supervisors who the hiring official can contact are acceptable. Applicants are encouraged, but not required, to submit a news writing sample. 4. Selected candidate must also supply official transcripts as proof of meeting minimum job requirements. *Positions posted with a Staff Type of Regular* or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.** The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.