Sr Specialist - Facilities

PRIMARY RESPONSIBILITIES:

This position is responsible for optimizing and leading Aloha Petroleum's (Aloha's) maintenance planning and programs for both reactive break/fix and preventive maintenance projects while leveraging Aloha's available technology, which shall result in the delivery of timely, professional and cost-effective completion of maintenance projects by both Aloha's Internal Technicians and external contractors. In addition, the position must consistently provide professional and effective communication with the Internal Technicians, external contractors, and the Facilities Maintenance Department's Customers.

The position responsibilities will also include a facilities capital project program for facility refresh program rollouts, major facility component replacements, and property improvements. This maintenance project capital program shall encompass the initial project scoping, bidding, and subsequent management of their successful completion while adhering strictly to the approved budget.

Furthermore, this position shall be responsible for weekly and monthly key performance indicator reporting and period-end financial reporting analysis to the Facilities Supervisor. This information shall be actionable for the Supervisor to continue the enhancement of the overall performance of the Facilities Department Team's delivery to their Customers.

Finally, the position requires the completion of applicable facilities technical and safety training to ensure a thorough understanding of the Department's services, which will enable the most efficient project coordination and sound business judgment in evaluating project scopes and associated pricing.

This role has a current pay range of $90,000 - $100,000. The listed pay range represents the company's good faith estimate of the minimum and maximum base rate of pay for this position at the time of this posting. The selected candidate's compensation will be determined based on their work location, qualifications, relevant experience, operational needs, demonstrated performance over time, and internal pay alignment.

We are proud to offer industry leading compensation, comprehensive benefits including access to health, vision and dental insurance, 401(k) match with additional profit sharing, PTO, and abundant career opportunities.

ESSENTIAL DUTIES/FUNCTIONS:

1. Lead the receipt and prioritization of the timely completion of maintenance projects. Communicate with both Internal Technicians and external Contractors to ensure the timely completion of the work in accordance with the service level agreement with the Operations Customers. Maintains and manages an accurate open project reporting to minimize any exceptions to service performance.
2. Leads the prudent scopes of work for facilities capital projects by completing on-site inspections and system evaluations. Secure and review bid(s) from external contractors for the established scopes of work.
3. Prepare capital documentation for Company recordation and subsequently supervise the completion of the projects.
4. Provide thorough and customer-centric communication with the Operations Department and other Aloha Department Team Members, which shall include the participation in project meetings, exceptions response, and project budgeting.
5. Completes the Facilities Department report presentations, specifically regarding on-going initiatives, KPIs, and interdepartmental support.
6. Provide period-end financial analysis that provides great insight regarding the Department's performance.
7. Ensures accountability for a high degree of performance by external Contractors.
8. Provide phone support to Technicians and Contractors for facilities troubleshooting.
9. Provide for consistent coordination, Team and Company culture standards, and resulting pride in ownership representation of the Department.

COMMUNICATION DEMANDS:

• Communicate effectively and efficiently with Internal Technicians, internal and external Customers, and contractors/suppliers.
• Develop professional written reports detailing routine and capital projects, monthly performance and KPIs, and other initiatives.
• Respond to customer's (internal and external) needs efficiently and courteously.