Executive Administrative Coordinator - Marlin Lab

The Howard Hughes Medical Institute (HHMI) advances the discovery and sharing of scientific knowledge to benefit us all. As a biomedical research organization and philanthropy, HHMI supports a vibrant community of academic researchers, educators, students, and professionals. Together, we're unlocking the fundamentals of biology and building an open, inclusive future for science.

Columbia University's Mortimer B. Zuckerman Mind Brain Behavior Institute, housed in the Jerome L. Greene Science Center, hosts world-class scientists across academic disciplines aimed at deepening our understanding of brain function and behavior. The Institute fosters a collaborative and inclusive environment across 50+ labs, advancing insights into human health by exploring how the brain develops, performs, endures, and recovers. Their commitment to inclusivity, diversity, and a collaborative scientific culture supports the transformative potential of their work on human health.

The Marlin Lab at the Zuckerman Institute, led by Dr. Bianca Jones Marlin, Freeman Hrabowski Scholar, examines how organisms unlock innate behavior at the appropriate times (e.g., parental instinct), and how learned information is transmitted to subsequent generations via transgenerational epigenetic inheritance. The lab is currently looking for an experienced Executive Administrative Coordinator to directly partner with and support Dr. Marlin with a broad range of administrative duties. More information about Dr. Marlin and the lab's work can be found by visiting https://www.biancajonesmarlin.com/

About the Executive Administrative Coordinator role:
As the Executive Administrative Coordinator, you will serve as the main point of contact on behalf of Dr. Marlin and the lab team. If you thrive in a challenging environment and have a knack for problem-solving and organization, we want you to help drive our success. This position would be an ideal fit for someone who is seeking a long-term, stable career experience, is passionate about contributing to the lab's mission, is a dependable, self-starting professional with great communication skills, and who works well both independently and as part of a larger team.

This role is expected to be fully in-person in the lab (5 days/week) to start, but there may be flexibility to allow for some remote work after this initial acclimation period.

What we provide:

• A competitive compensation package with comprehensive health and wellness benefits.

• Access to on-demand training courses and interactive skill-building seminars taught by members of the HHMI learning and organization development team.

• Being part of the vibrant Columbia research community.

• Opportunity to be a core part of a highly collegial value-driven team doing groundbreaking research.

• Working with an award-winning leader who values inclusion and collaboration.

• Opportunities for professional development and growth.

What you'll do:

• Managing scheduling and serving as primary liaison for Dr. Marlin's calendar.

• Triaging Dr. Marlin's e-mail inbox and handling a variety of correspondence including general responses, inquiries, requests, and other communication with a high level of discretion and excellent judgment.

• Coordinating travel, including hotels, flights, ground transportation, meals, and other related activities and items.

• Providing planning and logistical support for lab meetings, retreats, events, outings, and celebrations.

• Coordinating letters of recommendation and nominations as needed.

• Updating and maintaining Dr. Marlin's CV and the lab's website.

• Maintaining a variety of forms and other documentation.

• Managing reimbursements for both Dr. Marlin and the lab team.

• Partnering with People & Culture to support all personnel-related activities (appointments, annual reviews, recruiting/hiring, visa sponsorship, etc.).

What you bring:

• A bachelor's degree in a relevant major or an equivalent combination of education and experience is required.

• A minimum of 5 years of previous high-level administrative experience supporting an executive-level leader is required.

• An enthusiasm for being a part of the Marlin lab and supporting its research mission and goals.

• Excellent organizational and interpersonal skills with strong attention to detail.

• Excellent computer skills and digital literacy, including demonstrated proficiency with Microsoft Office and relevant software applications.

• Excellent written and verbal communication skills.

• Ability to use good judgment in working independently, showing initiative, managing priorities, responding to inquiries, being flexible, seeing tasks to completion, and maintaining confidentiality.

• Ability to work collaboratively and positively with a wide variety of people at all levels and from all backgrounds.

Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.

Compensation Range

Pay Type:

HHMI's salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal equity when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.

HHMI is an Equal Opportunity Employer