Department Manager (Hybrid)

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is $70,200- $127,400. The budgeted salary or hourly range that the University reasonably expects to pay for this position is $70,200- $85,700.

Initial applicant review will begin on or around January 6th, 2025. Posting will remain open until filled.

This position is Hybrid, with the expectation that the Manager will be on site 3 days a week.

The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.

The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

The university's mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.

The course of UC Merced's evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.

Reporting to the department chair for daily and long-term work direction and the Faculty Support Manager for process oversight, professional development, and administrative support. The Department Manager is responsible for department planning and program support, curriculum administrative support, financial management, facilities and space coordination, logistical support for faculty recruitment, department marketing efforts, and graduate program administration.

KEY RESPONSIBILITIES

Administrative Operations:

• Manages, plans, and administers a wide range of operations to support the academic department. Operations include: ORED, Graduate Division, Undergraduate Division, Senate Offices, DFA and Academic Planning and Assessment, DFA budget and finance, department staff, facilities and space planning, student services, communications, and IT.
• Interfaces with Dean's office and central offices such as Academic Personnel, Procurement, Space, Web management, Facilities, IT, Registrar, and Human Resources.
• Manages daily administrative operations, functions as gatekeeper, participates in the development of effective systems for managing the flow of information within the department. This includes time sensitive issues and deadlines including: student concerns, petitions, articulation requests, APO and personnel matters, and various compliance requirements.
• The DM will have access to confidential documents like student records and graduate student transcripts and will maintain the appropriate privacy of such documents.

Curriculum Planning and Program Coordination:

• Facilitates delivery of instruction for the department and its academic programs, working closely with the chair, faculty, department staff, and Dean's office. Serves as a point of contact in curricular matters, and ensures coordination between the department and the Dean's office. Monitors instructional budget performance and advises on changes to course offerings, instructor and TA assignments, and resource needs. Oversees hiring of TAs, readers, and other graduate students for each semester.
• Oversees the editing and updating of Department and Graduate Program information in various channels, including web presence.

Graduate Student Support:

• Provides administrative support to coordinate TA, TF, and GSR appointments; process graduate student fellowships and awards; hiring paperwork for ASEs with payroll services; process short work breaks for ASEs with APO and payroll services; TA training; Oral English Assessments with the English Language Institute, posting of TAs and TFs recruitments; coordinate FMLA leave requests with faculty, Department Chairs, Graduate Chairs, Dean's office, and graduate students; coordinate Employment Exceptions with faculty, Department Chairs, Graduate Division, Dean's office, APO, and graduate students; process separations of ASEs with Payroll Services; student employment and funding; briefs new Chairs on processes.

Supervision of staff:

• Selects, develops, and evaluates personnel to ensure the effective and efficient operation of departmental functions. Manages daily activities of administrative staff, sets priorities and deadlines for completion of tasks, and, with guidance from the Faculty Support Manager, develops, implements, and manages processes for the department. Supervises department staff and provides direction on communication, marketing activities, reporting, logistics for department events, and department budget.

Other areas and special projects:

• Development and public information: Manage gift administration, outreach efforts (e.g., seminars, web pages, public relations, student recruitment, department fundraising), and development campaigns (in collaboration with campus development efforts).
• Service: As time permits, serve on divisional and campus-wide committees and task forces. Supervision of temporary staff: When needed, supervise temporary staff, which could include student workers and temporary employees. Identify staffing needs, write job descriptions, manage recruitments, and manage performance.

EDUCATION and EXPERIENCE

• Bachelor's degree from an accredited university. (Required)
• Three years of directly related, progressively responsible experience in an administrative support unit with experience leading or supervising the work of others, or an equivalent combination of education, training, and experience. A masters degree is preferred, but may not substitute for the required years of experience. (Required)

CRITICAL KNOWLEDGE AND SKILLS

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. (Preferred)
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Knowledge of a variety of administrative operational activities such as event planning, fundraising tracking, website design, accounting and budgeting, and contracts and grants processes. (Preferred)
• Broad knowledge of common organization-specific and other computer application programs. (Preferred)
• Ability to use discretion and maintain confidentiality. Required Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Demonstrated experience in financial and accounting systems, including modeling, forecasting, and planning. Experience locating, identifying, analyzing and synthesizing large quantities of data, identifying needs and developing recommendations. (Preferred)

Background check will be required.

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Equal Employment Opportunity:
The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy. UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.

Vaccination Program Policy:

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is 14 days after their first date of employment.

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/

This position is eligible for the UC Merced Employee Referral Program (ERP). If you were referred by a UC Merced employee, please identify that employee by name in your application as follows:

Step 5 of 7 (on the application) Referrals

How did you hear about the job? (select) "other"

Additional information? (select) "other"

Specific Referral Source? (write in) first and last name of referring employee

Referring employee MUST be named on application for eligibility.