Purchasing Supervisor

Parker House Hotel

As you pass through the sculpted bronze doors of this luxury Boston hotel, you will be enveloped by the timeless beauty that has made the Omni Parker House a landmark since 1855. Experience the perfect blend of modern amenities and historic charm at America's oldest continuously-operating hotel.Located on the Freedom Trail, guests enjoy grand views of historic downtown Boston, distinguished decor and thoughtful amenities that are evident in every striking detail in each of the 551 luxurious guest rooms. Walk to Beacon Hill, Faneuil Hall Marketplace, Quincy Market, the Financial District, shopping and more. Just 2.5 miles (10-15 minutes) from Logan International Airport. Come join us and our family and create your own history as an employee of this historic property.

This role will provide support to the Director of Finance for the acquisition of food, beverage, and non-perishable purchases at maximum economics based on business activity and act as a liaison between the hotel and supplier representatives in the procurement of goods and services required to achieve the objectives of each department

irectly supervise the Purchasing/Receiving hourly staff through delegation of work tasks to achieve set objectives.
• Coordinate and monitor work performed by storeroom associates, specifically food and beverage requirements according to forecasted menus.
• Attend all food and beverage and related meetings such as menu tie-down, weekly forecast and financial services.
• Maintain close communications with the chefs and catering department on requirements for future menu events to evaluate menus against par inventories in determining necessary requirements for outlets and banquet functions.
• Establish and maintain training tools for subordinates to achieve a better knowledge and understanding of the purchasing process and applications such as: product familiarity, receiving and storage standards. EOM reconciliation of food and beverage, EOM accounts payable closing.
• Responsible for department training, reviews, disciplinary actions and associate recognitions.
• Evaluate vendor performance in compliance to purchasing bid procedures.
• Monitors vendor ability to provide timely and consistent quality according to established specifications.
• Interact with other departments to ensure that guest needs are satisfied.
• Responsible for with monthly inventory.
• Maintain a flexible schedule at all times
• Work daily with accounts payable to ensure Birchstreet is accurate and up-to-date.
• Manage weekly bid process to ensure the best prices are being obtained on frequently purchased items.
• Coordinate weekly wine, liquor and beer purchases, ensuring compliance with state liquor laws.
• Establish and maintain requisition procedures for alcoholic beverages that guarantee maximum control over inventories.
• Understands associates positions well enough to perform duties in associate's absence.
• Utilizes interpersonal and communication skills to lead, influence and encourage others; advocates sound financial and business decision making.
• Encourages and builds mutual trust, respect and cooperation among associates. Ensures associates are treated fairly and equitably. Strives to improve associate engagement and retention.
• Maintain a professional, neat and organized appearance according to Omni standards.
• Attend all required department trainings and meetings.
• Perform any other duties required by senior management.
• Champion and drive the All In Omni culture.

QUALIFICATIONS:

• 2+ years experience as storeroom attendant in a high volume, upscale Hotel
• Exceptional guest service skills.
• Computer skills including MS Word and Excel.
• Strong attention to detail.
• Ability to multi-task in a high paced environment.
• Be able to make quick decisions and possess good judgment.

Physical Requirements:

• Ability to sit and stand for long periods of time, stoop, bend and lift items of moderate to heavy weight.
• Ability to work flexible schedule, including weekends and holidays.

Working Environment:

• Interior of hotel and clubhouse.
• Frequent travel around resort property.
• Exposure to various weather conditions.

Tools & Equipment:

• Birch Street, OnTrack, Kronos, WinRetail, MS Office
• Computer, copy machine
• Hand truck, lift-jack and dolly