Executive Assistant II, L'Oreal Dermatological Beauty

Job Title Executive Assistant II, L'Oreal Dermatological Beauty

Division: L'Oreal Dermatological Beauty

Location: Jersey City, NJ

Reports To: Brand Global GM

Who We Are:

For more than a century, L'Oreal has devoted its energy, innovation, and scientific excellence solely to one business: Beauty. Our goal is to offer each and every person around the world the best of beautyin terms of quality, efficacy, safety, sincerity and responsibility to satisfy all beauty needs and desires in their infinite diversity.

At L'Oreal Dermatological Beauty, our mission is to help everyone in their quest for healthy and beautiful skin. Our division is the world leader in dermo-cosmetics by adding health to beauty. Our brands portfolio includes CeraVe, La Roche-Posay, Vichy, SkinCeuticals and Skinbetter Science offering a range of skincare and haircare products to respond to all expectations linked to beauty and health of the skin.

What You Will Learn:

The CeraVe DMI (global team) is looking for a highly diverse administrative support for our Global General Manager. This position involves everyday contact with high level personnel, necessitating the essential use of tact, diplomacy, and sound judgment. Responsibilities include, but are not limited to, preparation of presentations (logistics and materials) to calendar & travel management and special project work as needed (team gathering organization, offsites, top management visit orchestration and management for e.g.).

This is an important role for the CeraVe DMI and for CeraVe teams around the world-70 countries and growing. The role reports into GM, for CeraVe DMI. Perform administrative tasks including: complex calendar management for internal and external meetings, manage domestic and international travel arrangements and arrange meetings

• Manage daily schedules/calendars for GM.
• Organize team meetings including management of attendees, booking location/AV equipment, and catering.
• Draft internal and external memos, letters, agendas, meeting minutes and other general correspondence and distribute upon completion.
• Maintain executives' calendars, schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues.
• Plan and arrange international market integration & training visits:
  • Coordinate between country affiliate and GM to ensure all needs are met
  • Organize and communicate agenda of meetings/events, updating any changes to all participants
  • Schedule domestic and international travel, car service and hotel reservations (monitoring all necessary changes)
  • Plan group dinners (restaurant reservations & transportation)
  • Book meeting locations- organize AV equipment, catering, etc.
  • Track expenses & charges to be billed back accordingly
• Create and manage Purchase Orders for team. Work closely with project managers to ensure timely confirmation of Goods Receipt and payments and with Finance on proper budget coding.
• Arrange and prepare all aspects of international and domestic travel itineraries, including passport and visas.
• Organize, prepare and submit timely multiple Travel and Expense reports
• Navigate company's resources and interface with various departments, on behalf of executives to collect information, respond to requests, and obtain services.
• Establish and maintain organization of correspondence, documents and personal records.
• Act as "office manager" for the team: organize and coordinate all team meetings, monitor and maintain product inventory, order office supplies, etc.

What We Are Looking For:

Required Qualifications:

• Minimum 4 years' experience in an administrative support to senior level management in a corporate setting.
• Computer skills including Word, Excel, Outlook, PowerPoint and excellent written and verbal skills.
• Strong interpersonal skills and ability to work effectively with peers, managers, and executives.
• This position requires someone who possesses a high level of professionalism, can maintain confidential information and deal with senior level management (both US and International teams) with corporate maturity.
• Ability to work with complex issues/details and communicate them in a simple, straightforward manner.
• Ability to act and think independently with a high degree of professionalism and confidentiality.
• Ability to handle multiple tasks/projects, concurrently, with tight deadlines.

As an integral part of our culture at L'Oreal, wellness is at our core. We not only offer a generous Benefits Package(Medical, Dental, Vision, 401K), we also offer flexible time off, work from home days, and a pension plan! Additionally, you will have access to company perks such as Makeup, Skincare, and Fragrance! Employees receive a stipend for L'Oreal products as well as VIP Access to L'Oreal's Internal Shop for Discounted Products, and other perks such as Monthly Mobile Allowance, discounted gym memberships, and ERGs.

Additional Benefits Information As Follows:

Salary Range: $90,000-$126,000 (The actual compensation will depend on a variety of job-related factors which may include geographic location, work experience, education, and skill level)

• Competitive Benefit Package (Medical, Dental, Vision, 401K, Pension Plan)
• Hybrid Work Policy (3 Days in Office, 2 Days Work from Home)
• Flexible Time Off (Paid Company Holidays, Paid Vacation, Vacation Buy Program, Volunteer Time, Summer Fridays & More!)
• Access to Company Perks (VIP Access to L'Oreal's Internal Shop for Discounted Products, Monthly Mobile Allowance)
• Learning & Development Opportunities (Unlimited Access to E-learnings, Lunch & Learn Sessions, Mentorship Programs, & More!)
• Employee Resource Groups (Think Tanks and Innovation Squads)
• Access to Mental Health & Wellness Programs

Don't meet every single requirement? At L'Oreal, we are dedicated to building a diverse, inclusive, and innovative workplace. If you're excited about this role but your past experience doesn't align perfectly with the qualifications listed in the job description, we encourage you to apply anyways! You may just be the right candidate for this or other roles!

We are an Equal Opportunity Employer and take pride in a diverse environment. We would love to find out more about you as a candidate and do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.

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