Account Clerk

Centrally located in the heart of Iowa, Ames is a vibrant, progressive community with more than 66,000 residents providing an excellent quality of life. Home to Iowa State University, Ames offers year-round recreation opportunities, diverse cultural offerings, a stable economy, safe neighborhoods, and a high-achieving school district.

Under general supervision, the Account Clerk maintains financial records and processes daily transaction documents for billing of outside customers, payment of City obligations, and receipts from utility customers; enters and balances daily input into accounting system; performs related work as required. The work encompassed within this current vacancy focuses primarily on accounts payable.

Examples of Essential Job Functions

Receives invoices and distributes to departments; reviews vendor statements for accuracy and to verify payment; follows up with department on discrepancies. Maintains accounts payable database. Groups invoices; runs edit expenditure reports and balances to invoices. Processes monthly payments for housing assistance program. Prepares checks and remittances for mailing. Prepares reports of vendors paid for City Council. Scans documents for record retention.

Prepares invoices for miscellaneous receivable charges; maintains accounts receivable database; runs edits and verifies information. Prepares period statements for customer accounts. Reviews loans due City and contract receivables to assure payment provisions are met; monitors vendors for 1099 information for tax reporting; reviews aged receivables; records property tax receipts/special assessments; initiates collection procedures. Compiles and submits bills to hospital for reimbursement. Prepares attorney and CB accounts for unpaid bills. Reconciles daily cash deposits to book entries.

Responds to inquiries regarding the records, processes and procedures of accounts receivable and accounts payable. Processes payments on utility customers and enters manual parking tickets to system as required. Assists other Account Clerks as needed.

Other Job Functions: Acts as back-up to answer department phones; greets and assists persons entering office.

Qualifications

Education and Experience: High school diploma, HiSet, or G.E.D., including course work in bookkeeping and office procedures, and at least two years of clerical accounting experience preferably in accounts payable or bookkeeping; or an equivalent combination of education and experience.

To Apply:  Visit our website at www.cityofames.org/jobs

The City of Ames is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, age, religion, sex, sexual orientation, gender identity, genetic information, ancestry, national origin, marital status, disability, or protected veteran status and will not be discriminated against.