New

Administrative Coordinator

Rutgers University

United States, New Jersey, New Brunswick

Dec 24, 2024

Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator
Job Category	URA-AFT Administrative
Department	Provost & EVC for Academic Affairs
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator for the Provost & EVC for Academic Affairs department. This position provides comprehensive coordination and day-to-day administration of projects and initiatives to support the Senior Vice Provost and Vice Chancellor for Undergraduate Education ( SVPUE) and advance the mission of the Division of Undergraduate Education and the Office of the Provost in the areas of student support and academic excellence. Among the key duties of this position are the following: Coordinates and supports multiple projects, programs and initiatives led by the Senior Vice Provost and Vice Chancellor for Undergraduate Education (SVPUE) in the areas of student support and academic excellence. Schedules appointments, coordinates meetings, may perform some fiscal support functions, and/or serve as a liaison within and outside unit. Provides administrative support in the planning and execution of events, workshops, forums, and other initiatives, including organizing logistics such as facilities, vendors, technology, development of materials, etc. Compiles information, conducts basic research, and analyzes data to support team initiatives, including assessment of programmatic objectives and performance, benchmarking in support of programmatic initiatives, and facilitating committee and taskforce work in support of team priorities. Manages and executes communications for projects, programs, and initiatives led by the SVPUE, including proactively updating and enhancing websites in collaboration with R-Comm; creating reports, presentations, and other communications; and coordinating team communications. Provides programmatic support for additional areas of the Division of Undergraduate Education and the Office of the Provost as needed, and performs other duties as assigned.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	57356.00
Annual Mid Range Salary	71372.00
Annual Maximum Salary	85388.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	A bachelor's degree, or an equivalent combination of education and experience. Two years of relevant experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Excellent oral and written communication skills and attention to detail. Excellent organizational and time management skills. Ability to work efficiently in a fast-paced environment. Ability to self-direct management of multiple priorities. Ability to interact comfortably and professionally with diverse student and faculty populations. High proficiency in Microsoft Office applications. Ability to create, manage, and analyze large databases in Microsoft Excel and Tableau.
Preferred Qualifications	Prior experience in a program coordination or administrative function at an institution of higher education or equivalent type of organization. A broad understanding of Rutgers University and the academic programs offered by RU-NB.
Equipment Utilized	Knowledge of Rutgers University accounting procedures and software platforms such as Cornerstone/Marketplace, REGIS, CSS, CourseAtlas, Grad Portal, Zoom, Cisco WebEx, Blue, ROCS, Canvas, Sakai, and the other university learning management systems as needed.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	24ST2872
Posting Open Date	12/24/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement