Project Coordinator (50% - 100% time)

Project Coordinator: Full or Part-time (20-40 hrs/week)

The Division of Epidemiology and Community Health is seeking applications for one full-time OR part-time Project Coordinator, job code 8351ER. This posting is for candidates interested in 75% (30 hours per week) to 100% (40 hours per week). If you are interested in working less than 30 hours per week, please apply to posting 366125.

The School of Public Health (SPH) is committed to antiracism and anti-oppression and welcomes you to join us in our pursuit of building equity and driving justice. We particularly encourage applications from those who belong to groups that have been historically underrepresented in our School, including those who are American Indian, Black, Indigenous, and people of color, those with disabilities, veterans, and those from LGBTQIA+ communities.

Job Description
The Project Coordinator will play a critical role in providing administrative and coordination support for the WIC Professional Opportunities for Paraprofessional Staff (POPS). Funded by the USDA, this 5-year project includes a nation-wide formative assessment of current paraprofessional models in WIC, co-creation of a paraprofessional career pathway, complementary training and support resources using a human-centered design approach, and pilot testing of the developed training in local WIC agencies across Wisconsin and Minnesota.
The project coordinator will be responsible for supporting the project teams in organizing meetings, maintaining records, coordinating communications, coordinating recruitment of stakeholders and research participants, creating and coordinating the implementation of protocols for data collection and management, assisting with the creation and training and intervention materials, and assisting in the preparation of intervention and dissemination materials. The position ensures smooth daily operations and supports the project's multi-layered collaboration efforts with various stakeholders, including advisory workgroups, the University of Minnesota School of Public Health, the University of Minnesota Extension, and partner organizations.
This position will provide administrative support and coordinate community partner and advisory board involvement (20%), create training materials (5%), and coordinate participant recruitment, pilot implementation, and data collection and management (75%).

Key Responsibilities:

• Provide administrative support, including scheduling ongoing meetings, preparing agendas, taking meeting minutes, and distributing materials.
• Assist in organizing and facilitating virtual and in-person meetings, including advisory workgroup sessions, learning labs, and stakeholder events.
• Maintain project records, including filing, data entry, and document management to ensure accuracy and accessibility.
• Coordinate communication and foster relations between diverse team members, external partners, and stakeholders.
• Prepare, format, and distribute project reports, presentations, training materials, and other documents as needed
• Assist in tracking project timelines, deliverables, and deadlines.
• Process invoices, purchase orders, and other financial documentation as required.
• Assist in monitoring and responding to project-related inquiries from partners and stakeholders.
• Communicate with community partners from diverse backgrounds to coordinate day-to-day logistics of projects
• Support the preparation of training and intervention materials.
• Ensure the confidentiality and security of sensitive project information.

All required qualifications must be documented on application materials

Required Qualifications:

• Bachelor's degree or a combination of education and public health/community administrative experience to equal at least 4 years.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Project coordination experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google suite applications
• Excellent verbal and written communication skills
• Excellent interpersonal skills and teamwork skills
• Familiarity with virtual meeting platforms such as Zoom.
• Ability to work independently and as part of a collaborative team.
• Experience in maintaining accurate records and managing documentation.

Preferred Qualifications:

• Experience with the WIC program
• Masters' degree in public health, nutrition, or related field
• Experience supporting federally funded programs, health or nutrition-related projects, or workforce development initiatives.
• Experience working with diverse populations and stakeholders.
• Familiarity with academic or research institutions.
• Experience with qualitative research (e.g., focus groups, interviews)
• Bilingual
• Experience with grant-based work requirements, such as developing and following work plans and protocols, reporting requirements and federal financial policies and procedures
• Experience facilitating group discussions, meetings and staff trainings
• Experience assisting in the development of training and intervention materials

Are you excited about this job and meet the required qualifications, but your past experience doesn't align perfectly with every preferred qualification? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. If this is you, we strongly encourage you to apply because you just may be the right candidate for this role.

Epidemiology and Community Health:

The Division of Epidemiology & Community Health focuses on disease and health in various populations. Our faculty and students examine the distribution, cause and prevention of diseases, and how human behavior affects overall health.

The division offers MPH, MS and PhD degrees, as well as dual and joint degrees.

Research:
The work of epidemiologists spreads across sectors and areas of study, so our division and faculty are often partnering with other research entities and community organizations on public health research and interventions. We are committed to protecting research participants, upholding ethical standards, and improving our practice at every step of our work. Research priorities or pods which encourage collaboration and innovation among our faculty and build upon the division's robust research history include the fields of Cancer, Cardiovascular Disease, Global health Infectious Disease, Maternal and Child Health, Healthy Weight, Social Epidemiology, Substance Abuse and Grocery Assistance Program Study for Families.

The Division's Mission:
To improve the health of the public through state-of-the art teaching, translation of research into practice, and training of the next generation of public health professionals.

Pay Range: $24.04 - $31.25 ($50,000 - $65,000 annually for 100% appointment); depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Civil-Service

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).