Senior Paralegal

In the maritime industry, where colossal ships dock, and millions of tons of cargo are moved with precision, it takes teams of dedicated individuals to keep global trade in motion. Working in this dynamic sector means that you play a part in ensuring the pulse of commerce never skips a beat, all while driving the future of supply chain logistics and marine terminal operations.

Dive into a career where your talents make an impact and help us steer the future of this vital sector. Every job function in our organization, whether it's on the docks or behind the scenes in administrative roles, finance, payroll, or IT, has a significant impact on the national economy and critical supply chain operations.

Where the pulse of global trade meets the precision of maritime excellence, at Ports America, we don't just move cargo; we drive the nation's economic engine!

We are seeking a motivated and detail-oriented Senior Paralegal to join our team. This is a hybrid role where the incumbent will be required to be in the office 3 days a week. The ideal candidate will be agile and nimble, thriving in a fast-paced environment while maintaining a risk-averse mindset. As a key member of our team, you will be a self-starter, ready to roll up your sleeves and contribute to various legal projects, ensuring that all tasks are completed efficiently and effectively. Reporting to the Vice President - Legal, the experienced Paralegal is responsible for providing legal and organizational support to the Office of the General Counsel (OGC).

Essential Duties:

Corporate Governance:

• Support OGC in the maintenance of corporate minute books and records, office and director lists, board decks, and related processes

• Draft resolutions and related governance documents
• Maintain Legal Entity governance database

Corporate Mergers & Acquisitions/Commercial Transactions:

• Support OGC acquisition, refinancing, and related due diligence efforts
• Provide organizational support in contract database management
• Support OGC by drafting and maintaining legal contracts, e.g., NDAs, TSAs, Rate Agreements, POAs, Tariffs etc.

Litigation/Case Management Support:

• In coordination with the Vice President - Legal, manage service of process requests and assist with the creation of Litigation Holds
• Assist with organizing and maintaining case files, tracking deadlines, and calendaring court appearances

Administrative Support:

• Perform administrative duties like copying documents, filing, and maintaining electronic case files for legal matters in support of OGC
• Handle day-to-day tasks related to legal and compliance operations

Minimum Requirements (Education, Experience, Certifications):

• 2+ years of experience in Paralegal or OGC support role in a fast-paced environment

• Paralegal Certificate

• Notary Public or eligibility and willingness to apply to become a New Jersey Notary Public.

Preferred Requirements (Education, Experience, Certifications):

• 5+ years of experience in Paralegal or OGC support role in a fast-paced environment
• Bachelor's degree
• Experience supporting in-house legal and/or outside counsel in corporate commercial transactions or mergers and acquisitions

Knowledge, Skills & Abilities:

• Professional Demeanor
• Excellent oral and written communication skills with acute attention to detail
• Ability to prioritize and manage multiple time sensitive projects simultaneously
• Ability to work on problems or tasks which require research and analysis; ability to think independently, spot problems and resolve inconsistencies.
• Ability to support colleagues and collaborate effectively to achieve shared goals.
• Ability to approach situations with optimism and a belief in positive outcomes.
• Ability to adjust to changing circumstances and new tasks.
• Knowledge regarding how to conduct internet research, including Westlaw.
• Knowledge of company software, including Word, Outlook, PowerPoint, and Excel required.
• Ability to create and present a plan of action, and independently manage projects to favorable resolution or conclusion.
• Ability to be flexible with others, to display tact and diplomacy and maintain integrity of confidential and sensitive information
• Ability to collaborate in a team environment with a strong commitment to achieving team results
• Ability to thrive under pressure and adapt to changing priorities

Working Conditions:

• General office work environment.
• Travel less than 5%
• Hybrid position (3 days in office)

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.

Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.