Contracts and Grants Analyst

The Research Administrator position reports directly to the Contracts and Grants Supervisor 2 who has oversight of the research activities for the Department of Ob/Gyn and Family Medicine. This position plays an integral role in the department as the pre and post award analyst of our contract and grant operations, independently providing expert and comprehensive financial, analytical, and administrative oversight for all pre and post award activities. This position works closely and collaboratively with faculty (principal investigators), fellows, residents, and research staff located on the Sacramento campuses. This position serves as seasoned pre-award and compliance expert in University Policy and Procedure for grants, contracts, and financial and personnel procedures as they relate to intra- and extramural funding. Manage all pre-award activities related to federal, state, for-profit- and non-profit contracts and grants, gifts, and other funding sources. Required skills include in-depth knowledge and experience in budget preparation, analysis, and forecasting with the ability to control complex budgets.

Apply By Date: 1/9/2025 at 11:59 pm - Interviews and recruiting process may occur at any time

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in a related area and/or equivalent experience/training.
• Interdepartmental pre-award experience.
• At least 2 years experience in budget preparation and guidelines for Federal, State and Private granting agencies.
• Extensive knowledge of federal, state, and private grant budgeting, financial reporting, and policies regarding the use of grant funds.
• Ability to convey recommendations clearly to principal investigators, managers, and staff to ensure compliance with the policy.
• Ability to make immediate appraisals of compliance with proposal guidelines/regulations and acceptability of award conditions and determine whether matters need to be brought to the attention of the principal investigators.
• Advanced knowledge of electronic grant applications including eRA Commons, MyNCBI, Cayuse SP, Cayuse424, ProposalCentral, Fastlane, and Foundation portals.
• Advanced editing skills to comprehend scientific data for preparation of research grant proposals. Proofreading skills to identify errors and the ability to correct errors and produce error-free work. Must be detail oriented.
• Thorough knowledge of and experience in budget preparation and negotiations for industry funded clinical trials, In-depth knowledge of and experience in budget preparation for Federal, State, and private granting agencies. Thorough knowledge of and ability to coordinate, produce, and execute contract/agreement and grant submissions to Federal, State, industry foundations, and various funding agencies.
• Demonstrated ability to interpret, comprehend and comply with university, State, and Federal guidelines, policies, and procedures as it relates to the submission and management of contract and grant applications.
• Works independently without instruction.
• Skills to exercise independent judgment to research, analyze, troubleshoot, and problem solves inquiries and concerns in an objective and constructive manner; excellent problem-solving skills and ability to provide conflict resolution without guidance.
• Skills to simultaneously organize projects and to set priorities to effect project completion within stated deadlines; ability to complete tasks accurately, neatly, and quickly under the pressure of deadlines and other duties.
• Knowledge of administrative practices and procedures; skills, knowledge, and abilities to recognize, spell and use standard English correctly; abilities to recognize, spell and correctly use medical, technical, and scientific terminology.
• Ability to analyze financial data and reports and make meaningful conclusions. Ability to solve problems quickly.
• Ability to work effectively and efficiently with changing priorities, demanding workload, and complete projects within required deadlines. Ability to use independent judgment to make logical decisions.
• Analytical skills to independently and proficiently assume responsibility for coordinating and completing complex projects, including requiring interactions with many internal parties in a matrix organizational structure.
• Ability to work with multiple external parties in a professional manner, as a representative of the department and the University. Ability to apply time management principles and take the initiative to prioritize and follow tasks through to completion within required deadlines.
• Ability to maintain confidentiality, exercise discretion, use independent and mature judgment, work independently with limited supervision, and be committed to team building, quality assurance, and process improvement.
• Ability to effectively and professionally communicate, written or orally, and establish and maintain good rapport with staff, faculty, coworkers, and external contacts. Intermediate to advanced level proficiency in Microsoft Word and Excel. Ability to use the internet effectively. Ability to learn other programs, as needed, to successfully perform the duties and responsibilities of the position.
• Ability to interpret and implement verbal or written instruction.
• Advanced computer skills to quickly and accurately produce a wide variety of materials. Advance knowledge of software programs such as MS Office: Excel, Word, and PowerPoint.
• Organizational skills to determine manage and meet priorities and deadlines. Ability to development of timelines and work plans.

Preferred Qualifications

• Bachelor's degree in business, public health or science related field highly preferred; a master's degree in Public Health, Business Administration, or Health Administration is desirable.
• General knowledge of clinical trial operations, including but not limited to IRB and FDA requirements.
• Demonstrated knowledge of: University policies and procedures on purchasing, travel, entertainment, payroll, personnel, transfers of expenses, invoicing and collections is mandatory.
• Federal financial guidelines as stated in OMB A-110, OMB-Circular A-21 and federal audit guidelines in OMB-Circular A-133. UC accounting and financial policies related to management of Extramural funding.
• Experience using generally accepted accounting principles and practices (GAAP).
• Research Administration and Financial Management experience: Managing multiple awards and account management in compliance with applicable department, University, and Federal agency policy.
• Ability to manage multiple funds involving different accounting procedures including analysis, reconciliation, projection, fiscal closing and grant preparation.
• Serving both internal and external customers in the preparation, review and submission of proposals for contracts and grants. Managing both pre and post award activities.
• Communicating and applying terms and conditions of various sponsor's, federal, state, and University guidelines, policies, and procedures governing research including but not limited to, intellectual property.
  
  

Key Responsibilities

• 60% - Pre-award Research Administration
• 40% - Post-award Research Administration

Department Overview

The Department of Obstetrics and Gynecology is a School of Medicine academic/clinical
department of approximately 40 faculty members, 11 Volunteer Clinical Professors, 4 Staff
Physicians, 9 Fellows, 30 Residents and approximately 76 staff members. The Department
of Family and Community Medicine is a School of Medicine academic/clinical department of
approximately19 faculty members, 30 Volunteer Clinical Professors, 8 Staff Physicians, 47
Residents and approximately 40 staff members. The departments are responsible for
providing research, education and clinical service.

POSITION INFORMATION

• Salary or Pay Range: $2,593.87 - $4,616.86
• Salary Frequency: Biweekly
• Salary Grade: Grade 21
• UC Job Title: RSCH ADM 3
• UC Job Code: 006206
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: M-F, 8-5 pm
• Location: Ellison Ambulatory Care Center (HSP098)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• This is not a H-1b Visa Opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks