Administrative Assistant

Rutgers University

United States, New Jersey, New Brunswick

Jan 02, 2025

Position Details

Position Information

Recruitment/Posting Title	Administrative Assistant
Job Category	URA-AFT Administrative
Department	Institute for Families
Overview	The Institute for Families at the Rutgers School of Social Work exists to advance the professional practice and knowledge base of individuals and organizations improving the lives of children and families. The Institute increases the capacity of child welfare, early childhood, and human service professionals and organizations through training, technical assistance, and applied research and evaluation services. The Early Childhood team consists of Grow NJ Kids Training Services ( GNJKTS) which oversees the development, coordination and delivery of a large-scale training and education initiative that is strengthening the early childhood and education workforce and enhancing the quality of early education programs. The team is working with state partners in a national effort to raise the quality of childcare and early learning for infants, toddlers, and preschoolers.
Posting Summary	Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Institute for Families. This position reports to the Director, Early Childhood Initiatives and may work out of the New Brunswick or Princeton office. Among the key duties of the position are the following: Provides administrative support to the Institute's Early Childhood team. Supports the Director with day-to-day operations. Coordinates and schedules events and meetings. Assists with the preparation of agreements, supplier forms, and payments. Addresses inquiries from the early childhood workforce, trainers, project partners, and program-affiliated personnel via phone and email. Assists with scheduling, training access, and event information. Maintains continuing quality improvement efforts by supporting instructor and employee recruitment and onboarding efforts and developing processes, procedures, and other documentation. Pepares and organizes educational materials and records. Orders supplies and equipment. Generates mailings and communication.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Nonexempt
Grade	03
Position Salary
Annual Minimum Salary	50065.00
Annual Mid Range Salary	62252.00
Annual Maximum Salary	74438.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, record-keeping, and report writing.
Certifications/Licenses	A valid driver's license would be required for this position; Use of personal vehicle in order to travel for business demands.
Required Knowledge, Skills, and Abilities	Excellent communication skills. Computer literacy. Ability to handle multiple projects concurrently.
Preferred Qualifications	Three (3) years of experience working within an office environment. Excellent interpersonal skills and professional writing skills. Experience with community-based human service organizations and state agencies.
Equipment Utilized	Microsoft Office Suite (Word, Excel, Powerpoint, etc.). Ability to operate office equipment, including copy machines, printers, telephones, and computer workstations.
Physical Demands and Work Environment	General office environment, including light lifting. Must have a valid driver's license and be willing to travel, when necessary, to sites throughout New Jersey.
Special Conditions	Clean Driving Record.

Posting Details

Posting Number	24ST2895
Posting Open Date	01/02/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement