Administrative Assistant

Job Description Summary

Job Description

• Serve as the primary point of contact for the Chief of Staff, managing and prioritizing meetings, phone calls, and other requests
• Handle confidential information with absolute discretion and sound judgment
• Proactively manage and optimize the Chief of Staff's calendar to align with team priorities and responsibilities. Anticipate scheduling needs and conflicts to ensure seamless coordination
• Plan and coordinate domestic and international travel
• Support financial processes, including expense reports, budget tracking and purchase orders
• Plan and execute team events and meetings, handling tasks such as agenda support, venue selection, and catering
• Support the onboarding of new team members by coordinating training schedules, providing system access, and facilitating introductions
• Serve as the back-up for the Chief Corporate Affairs Officer's Senior Executive Assistant, providing support when required
• Provide support for Corporate Affairs projects and events as needed, contributing to broader team initiatives and goals

Minimum Requirements:

• Associate's or Bachelor's degree
• 1+ year of proven experience supporting a leader in a large corporation

Skills:

• Strong communication, organizational, and interpersonal skills, with the ability to build positive relationships with internal and external stakeholders
• High degree of professionalism, integrity, and confidentiality
• Comfortable working in a dynamic, fast-paced environment with shifting priorities
• Advanced proficiency in Microsoft Office Suite and familiarity with project management tools
• Keen eye for detail

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients' lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Benefits and Rewards: Read our handbook to learn about all the ways we'll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards

Commitment to Diversity & Inclusion: Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.

Novartis Compensation and Benefit Summary: The pay range for this position at commencement of employment is expected to be between $49,900 - $92,700 / year; however, while salary ranges are effective from 1/1/25 through 12/31/25, fluctuations in the job market may necessitate adjustments to pay ranges during this period. Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills, and abilities. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an "at-will position" and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

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EEO Statement:

The Novartis Group of Companies are Equal Opportunity Employers who are focused on building and advancing a culture of inclusion that values and celebrates individual differences, uniqueness, backgrounds and perspectives. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We are committed to fostering a diverse and inclusive workplace that reflects the world around us and connects us to the patients, customers and communities we serve.

Accessibility and reasonable accommodations

The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please send an e-mail to us.reasonableaccommodations@novartis.com or call +1(877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Salary Range

Skills Desired