Contracts Administrator II

Company Description:

Professional Project Services Inc. has upcoming opportunity for Contracts Administrator II (Direct Hire) position at our office in Knoxville, TN. Please submit resumes via the web page link below.

Professional Project Services, Inc. (Pro2Serve) is a nationally-recognized technical and engineering services firm dedicated to providing critical infrastructure engineering services in support of our Nation's security. Using a disciplined systems engineering approach that is supported by an innovative software toolset, Pro2Serve provides solutions to improve the effectiveness and efficiency of our government and private clients. We support the defense, energy, and science markets through responsive, cost-effective execution of critical security, facilities and infrastructure, nuclear defense and nonproliferation, and environmental projects.

Job Description

The Contracts Administrator II position operates under limited supervision and requires a minimum of 5 years of previous government contracting, subcontracting, and/or procurement experience. The primary function in the role is to initiate, negotiate, and execute subcontract agreements, consulting agreements, and various procurement actions for Pro2Serve and subsidiary companies. Communication is a key component to be successful in this role as interaction between internal divisions (Environmental and Engineering) and departments (accounting, project controls, proposals, and business development) and executive leadership is critical to execute primary tasks required.

Duties and responsibilities include:

• Initiates subcontract and consulting agreements for direct contract support and indirect overhead support for Pro2Serve and subsidiary companies
• Issues purchase orders for standard procurement actions to include internal software tracking, subsidiary company support, and direct contract support.
• When required, negotiates terms and conditions at the prime contract and subcontract level in accordance with Federal Acquisition Regulations (FAR), company policies, and other legal requirements
• Develop prime contract flowdown provisions to be included in subcontract and consulting agreements.
• Participates in proposal preparation (customer issued and lower-tier suppliers) such as representations and certifications, small business subcontracting plans, other forms required by customer Request for Proposals, and other actions as may be identified.
• Development of small business subcontracting plans, submitting reports in eSRS, tracking goals and communicating with project managers to ensure goals are met.
• Track and manage subcontractor periods of performance, funding ceilings, scope of work requirements, training requirements, etc.
• Various monthly, quarterly, bi-annual, and annual reporting regarding subcontractor performance, small business usage, funding by project, overhead expenditures, awards and modifications, etc.
• Customer contract closeout activities as required, which includes working with accounting, project controls, and project management to ensure scope completion, supplier payments, and standard waiver and release requirements.
• Support various internal and external audits (financial, quality, security, insurance) by providing supplier agreements, values, and other information as may be requested in a timely fashion
• Track certificate of insurance documentation for lower-tier subcontractors and requesting renewals annually as needed

• GSA contracting experience - specifically, eSRS reporting, SIP (GSA eBuy product additions/deletions).
• Some accounting experience as this position works closely with accounting with to identify cost accounting codes, approval workflow within our accounting system, funding agreements and certain accounting reconciliation reports, and closeout requirements for contracts and subcontracts
• Software procurements and tracking
• JAMIS ERP or similar program
• Performs other duties as assigned by supervisor.

Job Requirements

Bachelor's degree and 4-6 years of previous work experience. A person without degree can substitute 4 years of previous work experience for educational requirements. Must be familiar with government contracting/subcontracting requirements.

Intermediate to advanced experience with Microsoft Word and Excel.

Experience in developing Requests for Equitable Adjustments and/or claims, GSA contracts, and Jamis accounting/purchasing system a plus.

Detailed working knowledge of the Federal Acquisition Regulations (FAR), Cost Accounting Standards (CAS) and Truth in Negotiations Act (TINA).

Experience in the development of subcontracts, consulting agreements, proposal development documents and other contractual documents as may be necessary.

Must possess excellent written and oral communication skills and comfortable working direct with senior management and clients.

Duration:
Direct Hire

Federal Government Clearance:

This position may require the ability to obtain a government clearance. This position may require reviews and test for absence of any illegal drugs along with a background investigation by the Federal government in order to obtain an access authorization prior to employment, and subsequent reinvestigations may be required.

EEO Employer:

Affirmative Action Employer-M/F/Vet/Disab/LGBT

Benefits

Pro2Serve's benefits package was carefully designed to meet the needs of our employees and their families.

These benefits include:

• Major Medical Plan with Prescription Card, Dental Plan, Vision, and Disability Insurance
• Retirement Plan 401(k)
• Employee Stock Ownership Program (ESOP)
• Comprehensive Leave
• 11 Holidays

Pay Rate:
Please submit salary or hourly rate requirements along with resume or in a cover letter.

Job location:

Knoxville, TN area

Please submit resumes via the web page link.

If you meet the above requirements/qualifications, please click the Apply Now button to submit your resume to be considered for this position, as well as added to our national database. We look forward to talking with candidates who have the requisite skills and experience level.