Program Coordinator for Chapel House and Great Religions Fund

Colgate University

paid time off

United States, New York, Hamilton

Jan 03, 2025

Posting Details

Position Information

Job Category	Professional/Administrative
Position Title	Program Coordinator for Chapel House and Great Religions Fund
Full Time/Part Time	Part Time
Division	Dean of the Faculty
Department	Chapel House
Hiring Wage/Salary Range	$50,339 - $52,440
Professional Experience/ Qualifications	Flexibility in schedule on a daily and weekly basis; ability to occasionally work evenings and weekends; and willingness to adapt to changing situations. Among the other accountabilities in this description, regular attendance and the ability to occasionally work irregular hours are essential functions of the job. Competence using Adobe Illustrator, Photoshop, InDesign, and other graphic design software. Some knowledge of social media platforms (e.g., Instagram). Good organizational skills with the ability to multitask. A solid work ethic with a capacity to self-direct. Ability to work as part of a team and to maintain good working relationships with retreatants, faculty, students, and coworkers. Commitment to providing quiet and steady support for others in their religious quests and abiding appreciation for religious pluralism. Ability to seek out and build partnerships with other departments, services, and initiatives at Colgate and in the region.
Preferred Qualifications
Education	A Bachelor's degree is required. A Master's degree with training in Divinity, Religious Studies, Psychology, Contemplative Studies and Wellness, Pastoral Care, Counseling, Meditation, Yoga, or the Holistic Education Field is preferred.
Certifications
Offer Determination	When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.
Physical Requirements
Other Information
Benefits	Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page.
Department Statement	Reporting to the Director of Chapel House, the program coordinator is an integral member of the team that supports the mission of Chapel House. Chapel House is a quiet, spiritual retreat house in a natural setting on the Colgate University campus with five guest rooms, a meditation space, religious art, a library, music room, and kitchen. Responsibilities include coordinating co-curricular, mindfulness, and spirituality programming and outreach initiatives for students, employees, and local community, supporting the daily operations and hospitality provided for daily visitors and overnight guests of Chapel House, hiring, supervising, and training each new cohort of student associates (meditation leaders, receptionists, cooks, and student-content creators for social media) and supporting the activities connected with the Fund for the Study of Word Religions. With strong demand for meditations for students, the coordinator will partner with local teachers to train student meditation leaders and coordinate other mindfulness programs (e.g., labyrinth walk, yoga, silent programs). Since this position is tied to the academic calendar, it is an August-through-May position.
Accountabilities	Regularly develop and offer high quality workshops and programs of instruction (not credit bearing) that enrich the understanding of religion and spirituality for members of the Colgate community and beyond. Lead and/or coordinate daily meditation or yoga sessions in the Meditation Space. Plan and implement outreach strategies that introduce and engage the community with the offerings of Chapel House, including: offering tours; participating in outreach events and activities (e.g. first-year orientation, activity fairs, homecoming and alumni weekends); engaging with Colgate's co-curricular programs and centers (e.g. Shaw Wellness Center, Max A. Shacknai Center for Outreach, Volunteerism, and Education [COVE], Outdoor Education, the Office of Chaplains, Residential Commons, Upstate Institute, including High School Seminars and others); coordinate the student-facing weekly newsletter; and work with faculty to bring classes for tours and programs. Hire and train the student team that contributes to the mission through programming, meditation, yoga, and supports the operations (e.g. leading tours, posting on our Instagram account, and greeting visitors). Serve as a steady and compassionate resource for possible focused conversations with students, overnight guests, and other visitors to Chapel House. Support the daily operations of Chapel House, including welcoming and receiving guests, regularly supporting front desk operations, collecting and accounting for overnight guest fees, handling unanticipated facility or guest-related issues, occasionally putting out and cleaning-up meals, and ensuring a supportive and comfortable stay for overnight guests. Support the Director of Chapel House, House Manager, and Department Coordinator on activities and events for the Fund for the Study of World Religions.

Technical Competencies

Name	Program Coordination
Description	Demonstrated ability to effectively develop and coordinate programs and events. Demonstrated ability to effectively hire and train student workers, and to organize their activity in support of the mission. Demonstrated knowledge and ability to administer and apply key University policies.

Name	Educational Programming
Description	Demonstrated expertise and ability to develop, offer, and evaluate programming that enriches the understanding of religion, spirituality, and personal development.

Name	Outreach
Description	Demonstrated ability to cultivate productive relationships with members of the Colgate community and guests and to independently understand and respond to inquiries, and to solve problems.

Name

Customer Service

Description

Demonstrated ability to facilitate and manage a welcoming and professional environment for guests. Ability to use positive communications and to listen, respond effectively and follow up appropriately on administrative inquiries, while being mindful and attentive to feedback. Makes use of specialized knowledge to assist others in resolving problems. Identifies opportunities for improving customer service methods.

Name	Regulatory
Description	Demonstrated knowledge and ability to comply with applicable New York State codes, rules, and regulations that pertain to operations of a facility offering temporary visitation and accommodations, as well as food and beverage, including applicable legal requirements relating to administrative record keeping, safety and sanitation.

Name	Technical Data Systems
Description	Demonstrated ability to utilize relevant data systems/software, e.g. word processing, spreadsheets, email, social media, etc.

Name	Office Management
Description	Demonstrated ability to monitor budgets. Demonstrated ability to communicate effectively and collaborate with staff on matters of budgets, scheduling, projects, and calendars.

Behavioral Competencies

Name	Personal Accountability for Results
Description	Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.

Name	Effective Communication
Description	Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.

Name	Problem Solving and Decision Making
Description	Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.

Name	Change Management
Description	Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.

Name	Leadership and Teamwork
Description	Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.

Name	Creativity and Innovation
Description	Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.

Name	Diversity and Inclusion
Description	Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.

Name	Sustainability
Description	Understands the impact of decision making and personal behavior in achieving the university's commitment to a sustainable and carbon-neutral campus; supports and advances the university's sustainability initiatives; influences others to use sustainable practices.

Posting Detail Information

Requisition Number	2025S004Posting
Temporary	No
Work Schedule	Weekdays, Evenings, Occasional Weekends with June and July off
Job Open Date	12/23/2024
Job Close Date
Open Until Filled	Yes
Special Instructions Summary
EEO Statement	The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws or Executive Orders.
Clery Act	CAMPUS CRIME REPORTING AND STATISTICS The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.

Supplemental Questions

Required fields are indicated with an asterisk (*).

*
Are you currently a Colgate employee?
- Yes
- No
*
Have you ever been a Colgate employee?
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- No
Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?
- Yes
- No
*
Are you at least 18 years of age?
- Yes
- No
*
Please let us know how you heard about this position.
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If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position.

(Open Ended Question)

Applicant Documents

Required Documents

Resume
Cover Letter

Optional Documents