Executive Assistant

The Executive Assistant position supports onsite operations at Maxwell AFB in Alabama.

Summary:

C Technologies, Inc. seeks a highly organized and motivated Executive/Administrative Assistant to provide comprehensive support in daily operations. The ideal candidate will handle various tasks including executive support, administrative duties, and event management. Key responsibilities involve preparing Government correspondences, managing records, coordinating tasks, maintaining calendars, supporting events, managing equipment inventory, and performing duties as an Activities Distribution Officer. Proficiency in Microsoft Office and strong communication skills are essential. Join our dynamic team to contribute to delivering exceptional support and innovative solutions to our clients.

Requirements:

The Executive/Administrative Assistant will provide comprehensive support to the daily operations through various design, development, execution, and control activities. Key responsibilities include:

Executive Support:

• Research, prepare, edit, and finalize Government correspondences.
• Research and respond to organizational email requests for materials and information.
• Perform staff work records management/standardization activities. Design, develop, manage, and maintain the Government's internal staff records management/standardization processes.
• Receive, track, prepare, coordinate, and close out administrative and functional tasks as assigned by higher headquarters (HHQ) and the Government through the Task Management Tracking (TMT) system or similar.
• Coordinate with internal and external organizations for executive/administrative materials and support as assigned.

Administrative Support:

• Answer phones, receive visitors, and perform other staff actions.
• Maintain organizational calendars for Government personnel and contractors, including internal meeting arrangements and travel support for external meetings, conferences, and workshops.
• Research, prepare, present, and participate in meetings, reviews, briefings, and teleconferences/Video teleconferences (VTC). Prepare slides, agendas, minutes, and other administrative products using Microsoft Office products.
• Manage the Government's administrative support supply function and perform equipment custodian duties as necessary.
• Manage the Government's equipment inventory and maintain and track all required documentation as requested by the Government.

Event and Workshop Management:

• Create, execute, and support non-academic, non-executive elements of internal and external events, workshops, and projects.
• Provide overall execution and management support for periodic AWC/AFNC-sponsored events, workshops, and projects as directed by the Government.
• Contact, invite, schedule, and track participants involved in each event/workshop/project.
• Create, coordinate, and provide overall execution and management support for all aspects of event/workshop/project agendas with the appropriate AFNC faculty.

Additional Duties:

• Perform duties of Activities Distribution Officer.

Preferred Qualifications:

• Proven experience as an Executive/Administrative Assistant or similar role.
• Proficient in Microsoft Office products (Word, PowerPoint, Excel, SharePoint).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to research, prepare, and present information effectively.
• Experience in managing calendars, arranging travel, and preparing meeting materials.
• Experience in event planning and coordination is a plus.

This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements, or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an "at-will" basis.

C Technologies, Inc. is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. U.S. Citizenship is required for most positions. EOE/M/F/Disabled/Veteran.