Executive Assistant / Office Manager / Sr. Administration Assistant

22nd Century Technologies, Inc.
$28.00/hr. on w2 without benef
United States, Rhode Island, Providence
Jan 06, 2025
Job Title: Executive Assistant / Office Manager / Sr. Administration Assistant Pay rate: $27.00/hr. on w2 without benefits Location: 1 Capitol Hill Providence 02908 RI Duration: 3+ Years Must have Skills: 1-2 years of experience working in a professional environment. 1-2 years working in a government setting. Grant Tracker/ Grant Applications/ Federal Grants. Note: OER has a hybrid work environment. A successful candidate will be expected to attend work-related meetings in Providence at least three days per week. Evening availability between the hours of 5 pm and 8 pm will occasionally be required for the legislative session and public meetings and events. The Energy Program and Policy Coordinator-Facilitator will report to the Administrator of Energy Legislation and Programs. Roles and Responsibility: Assist in the administration of OER's federal home energy rebate programs by processing rebate applications, responding to customer calls and emails about basic rebate and application questions, collecting and entering data in databases and maintaining accurate records of confidential and valuable information. Prepare and update the weekly state legislation tracker. Prepare and update the federal grant tracker. Draft letters and testimony for RI House and Senate committee hearings. Assist and attend RI House and Senate committee hearings on legislation at the State House, which are scheduled in the late afternoon/early evening hours between Tuesday and Thursday from January until the end of June. Draft letters of support for grant applications. Assist with the development of quarterly/annual reports, websites, presentations, and other communications. Regularly review OER's website and work with the communications team to update the website with information related to federal grants, federal and state legislation, and community outreach. Plan and staff press events and community meetings, which may include evenings for community outreach meetings and/or events. Attend regular meetings with regional energy working groups, RI state agencies, and federal and state elected officials and staff. Assist with monitoring and tracking federal energy funds that OER is working with the Rhode Island Infrastructure Bank to implement. Work Experience Required: 1-2 years of experience working in a professional environment 1-2 years working in a government setting. Proficiency in Microsoft Office Suite - especially Microsoft Excel Experience with data collection and management Ability to coordinate projects from start-to-finish, working independently while seeking support from leadership and collaborating with OER staff, key partners and stakeholders Ability to manage multiple tasks and adhere to deadlines Education Required: Bachelor's degree in a relevant field or comparable experience.