New

Contracts Specialist (Hybrid)

22nd Century Technologies, Inc.
Pay: $30/hr on w2
United States, Texas, Austin
700 Lavaca Street (Show on map)
Jan 09, 2025
Title: Contracts Specialist (Hybrid) Location: Austin, TX 78702 Mode: Remote (bi-weekly department meeting and any file work being onsite) Duration: Contract (6+ Months) Pay: $30/hr on w2 without benefits Summary: The Support Specialist II, Contracts reports directly to the Manager, Procurement. This position provides high-level a support to contract administrators (CAs) and procurement management to ensure timely purchasing of high-dollar supplies, equipment, services and construction using formal source selection methods (IFB, RFP, and SOQ) according to public purchasing rules; provides high-level administrative support to contract administrators (CAs) and procurement management related to the administration of the resulting contracts through closeout. Works within established procedures and refers non-routine questions to manager. Position requires a high degree of accuracy, problem-solving, discretion, multi-tasking, and planning, with minimal supervision and requires the ability to maintain confidentiality. Job Description: Assemble, format, draft, edit, proofread and assist in the production of complex solicitation and contract documents; conform contract documents and prepare documents for execution. Prepare documents, update and upload solicitation documents to issue timely solicitations. Work with CA staff and procurement management to ensure Board Resolutions and procurement summaries are prepared in a timely manner for monthly Board of Directors meetings. Prepare and update status reports related to active and upcoming solicitations. Develop bid tabulations and transcribe conference tapes. Issue advance notices to vendors and tracks responses. Develop solicitation mailing and source lists. Schedule pre-proposal and pre-bid conferences; compile and copy materials for evaluation committees; reserve meeting rooms and send out timely calendar invitations to project team for various stages of the evaluation process. Correctly file all solicitation and contract documents electronically and ensure that hard copies are properly filed in the solicitation and/or contract files. Coordinate with Disadvantage Business Enterprise (DBE) and Risk Management for DBE goals and insurance requirements. Monitor and track bid/proposal receipts. Assist Buyers and Contract Administrators where required. Support Client's Safety Management Systems (SMS) process by following safety and security policies, considering safety in every action and reporting safety and security concerns. Perform other duties as required and/or assigned. Required Qualifications: Bachelor's degree in Business Administration or related field required. Related experience may be substituted on a one-for-one basis up to four (4) years. Three (3) years of progressively responsible administrative support experience. Experience preparing spreadsheets and tracking milestones. OR An equivalent combination of education and experience with the required qualifications for seven (7) years total required education and experience.