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Executive assistant / Senior Admin

22nd Century Technologies, Inc.
$35.95/hr. on W2 without benef
United States, Rhode Island, Warwick
Jan 09, 2025
Job Title: Executive assistant/Senior Admin Pay rate: $35.95/hr on W2 without benefits Location: 2000 Post Road Warwick RI 02886 Duration: 1-2 + months (possible extension) Hours/week: 40 hrs Shift timings: 7:00 AM - 4:00 PM Roles and Responsibilities: Provides administrative support for a department head. Works without direct supervision for a majority of the day. Independently writes and publishes certain types of memos, correspondence, reports and studies employing proper grammar and spelling. Operates various typical office machines such as copier, fax, printer, shredder, adding machine and Dictaphone.* Receives and properly distributes all incoming communications, including mail and fax. Creates and maintains a department filing system. Requisitions and maintains department supplies and materials. Deals with the general public at some level and provides customer service. Assists the department head to schedule appointment. Provides relief for the switchboard operator as needed. Performs computer word processing, spread sheets and data entry in a proficient and accurate manner; uses other software applications as needed to support the department. Takes minutes of meetings and publishes accurate minutes. Required Skills: May maintain Material Safety Data sheets for all buildings. Tracks monthly, quarterly, biannual preventive maintenance system. Provides front-line support to department personnel and others as required using two-way radio communications. Assists to coordinate scheduling of repairs. Works with the department head to prepare bid documents pertaining to building maintenance. Calculates electrical bills for outlying buildings, the T.F. Green terminal, parking concession, car rentals and terminal tenants. Assists with coordinating Board Room set up for scheduled meetings. Prepares department time sheets and payroll documents. Provides a department contact for dealing with fire alarms and coordinates with electricians, managers and the fire department. Checks building maintenance invoices for accounting accuracy. Verifies and inspects work performed by contract cleaning services. Processes purchase orders. Required Education: Bachelor's Degree.