Administrative Assistant

Administrative Assistant

Location: Birmingham, MI - Hybrid

Employment Type: Full-Time

Compensation: $28.00 - $38.00 per hour (Range applies to US candidates only) + Benefits/Variable Comp/Equity - Range may vary based on experience.

Benefits Offered: Vision, Medical, Life, Dental, 401K

Summary

The Administrative Assistant serves as a key support resource for Senior Leadership within the go-to-market department. The responsibilities of this role include managing day-to-day administrative tasks, maintaining schedules, coordinating meetings, and supporting communication and organizational needs. This position requires strong organizational skills, professionalism, and the ability to collaborate effectively in a team environment.

Primary Duties and Responsibilities

Administrative Support:

• Coordinate and organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Assist in arranging travel plans, including itineraries and necessary supporting documents.
• Draft and edit correspondence and documents, ensuring accuracy and professionalism.
• Process expense reports, invoices, and reimbursements promptly and accurately.
• Assist team members with project-related tasks; provide general support to the team and departments.

Communication and Coordination:

• Act as a liaison between senior leadership and internal teams, ensuring effective communication and follow-through on key initiatives.
• Support smooth workflow by monitoring deadlines and priorities.

Meeting and Event Support:

• Assist in planning and coordinating meetings, including scheduling, preparing agendas, and organizing logistics.
• Take notes during meetings and distribute follow-up communications or action items.
• Help organize team events, including securing venues, managing budgets, and coordinating vendors.
• Assist with Ad hoc projects as needed.

Required Education and Experience

• Bachelor's degree in fields such as (but not limited to) Business, Business Administration or equivalent work experience.
• 3+ years of administrative experience preferably in a public organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.

Preferred Education and Experience

• Knowledge of office management systems and procedures.

Knowledge, Skills, and Abilities

• Excellent negotiation, communication, and interpersonal skills.
• Ability to maintain the upmost confidentiality standards.
• Excellent time management skills and ability to multi-task/prioritize work.
• Strong attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience and interest in internal and external communications.
• Attention to detail.

Supervisory Responsibilities

• This position does not have supervisory responsibilities.

Travel

• Regular travel is expected for this position, up to 25%.

Who We Are

OneStream is how today's Finance teams can go beyond just reporting on the past and Take Finance Further by steering the business to the future. It's the only enterprise finance platform that unifies financial and operational data, embeds AI for better decisions and productivity, and empowers the CFO to become a critical driver of business strategy and execution. Our vision is to be the operating system for modern finance, digitizing core financial functions and empowering the CFO to become a critical driver of business strategy. To learn more visit www.onestream.com.

Why Join The OneStream Team

• Transparency around corporate structure, salary, and benefits
• Core value of customer success
• Variety of project work (not industry-specific)
• Strong culture and camaraderie
• Multiple training opportunities

Benefits at OneStream
OneStream employees are passionate, hardworking individuals who go above and beyond to keep our customers happy and follow through on our mission statement. They consistently deliver the best and in turn, we make every effort to keep them cared for and happy. A sample of the benefits we provide are:

• Excellent Medical Plan
• Dental & Vision Insurance
• Life Insurance
• Short & Long Term Disability
• Vacation Time
• Paid Holidays
• Professional Development
• Retirement Plan

All candidates must be legally authorized to work for any company in the country where this position is located without sponsorship.

OneStream is an Equal Opportunity Employer.

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