Senior Administrative Assistant to the Provost

The University of Virginia's College at Wise Division of Academic Affairs seeks an experienced, well-organized, and results-oriented professional to serve as a Senior Assistant to the Provost, the College's chief academic officer, and in a primary support role to two Deans, the Dean of Faculty Affairs and the Dean of Academic Programs and Curriculum. The individual will serve in a crucial role in the Office of Academic Affairs and will be a key partner to the Provost in ensuring that faculty contracts and academic programs are managed well.

Responsibilities: The Executive Assistant willwork with a high degree of independence, decision-making and initiative. The responsibilities will require a person with a strong work ethic, a keen sense of the importance of confidentiality and discretion, sound judgment necessary to make critical administrative and procedural decisions, and a dedication to detail and timely completion of work.

Specific areas of responsibility will be:

• serve as the primary staff liaison to the Provost; Manage calendars, communications, meeting schedules, meeting documentation and follow up, and other planning and organizational tasks as needed;
• support Provost in the management of full-time faculty, adjunct, and other contingent faculty contracts, payments, and necessary documentation.
• support Provost and Dean of Academic Programs and Curriculum in the management and assessment of academic programs
• serve as the Academic Affairs and Smiddy Hall Office manager, ensuring incoming calls and visitors are directed to appropriate offices, that supplies and other material needs are available for the use of faculty and staff in Smiddy Hall, and that equipment (e.g., copiers and computers) is monitored for necessary maintenance and updates,
• serve as primary staff liaison at meetings attended by the Provost; take, document, and distribute minutes as necessary. Create actions plans to ensure that decisions made during meetings receive sufficient attention and follow through.
• support Provost, Deans, and Smiddy Hall department chairs and program coordinators in budget management; Serve in various security roles assigned by Workday Finance for accounts managed by Academic Affairs
• other duties as assigned.

Minimum Requirements:

• Bachelor's degree and at least seven years of relevant experience.
• Strong writing and communication skills.
• Demonstrated ability to use the software (particularly Microsoft Office Suite) and enterprise solutions (experience with Workday and Jenzabar a plus) necessary to perform highly professional tasks.
• Experience in higher education or a related setting.

Preferred:

• Master's degree in higher education administration.
• Project and budget management experience.
• Experience in a fast-paced environment with senior-level professionals.

UVA Wise is an equal opportunity employer committed to excellence, affordable access, and unwavering support of a collaborative and diverse community. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

Employee fulfills duties as a "responsible employee" under Title IX of the Education Amendments of 1972. A Responsible employee includes any employee: who has the authority to take action to redress sexual violence; who has been given the duty of reporting incidents of sexual violence or any other misconduct by students to the Title IX Coordinator or other appropriate school designee; or whom a student could reasonably believe has this authority or duty.

UVA Wise is committed to helping the campus community provide for their own safety and security. The Annual Security and Fire Safety Report containing information on campus security and personal safety, including alerts, fire safety, crime prevention tips, and crime statistics is available at www.uvawise.edu/ASR. A copy is available upon request by calling 276-328-0190 or 276-376-3451.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.