Program/Department Coordinator II - Community Sites

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

This position directly reports to and supports the Director of Service Line for Community Practices. This role also support the Medical Director for Community Practices.

The Program or Department Coordinator II uses independent judgment and discretion in representing large/complex program(s) or department(s) by serving as the primary point of contact. This role is responsible for the development and execution of work processes and serves a subject matter expert within the program or department. This role provides both administrative and strategic support towards achieving the overall goals of the program or department. In addition, this role may have the responsibilities of a Program or Department Coordinator I.

This position will be based at our South Lake Union location with occasional travel to the community sites required.

Serve as a point of contact representing the Fred Hutchinson Cancer Center Community Sites to other departments, individuals and outside organizations
• Support and manage projects for Community Sites through data collection and data management, setting project goals and timetables and insuring research and administrative tasks are completed
• Schedule meetings (zoom or conference rooms) and teleconferences; ensure meetings are coordinated from a technical perspective (e.g., Zoom is setup and launched, conference line is set up, functioning phone line, etc.)
• Manage calendars for the Director of Service Line and Medical Director of FHCC Community Sites
• Create content for meetings including documents, presentations, correspondence, in collaboration with the Director(s) and other team members
• Identify areas of opportunity for organization via project trackers, reporting needs and data analysis
• Onboard new staff by helping to develop educational materials, coordinating onboarding meetings and requesting access to programs/applications

Required:

• High School Degree or equivalent
• Minimum three years experience
• Critical thinking skills
• Advanced ability in the use of the Microsoft Office Suite (Word, Outlook, PowerPoint, Excel, Teams)
• Experience with electronic file sharing and handling of PHI

Preferred:

• Associate or Bachelor's Degree

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

The hourly pay range for this position is from $32.77 to $49.14 and pay offered will be based on experience and qualifications.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).