Office Assistant , South Royalton Legal Clinic (SRLC)

Description

Office Assistant

South Royalton Legal Clinic (SRLC)

Full-time, non-exempt

Reports to: Office Manager (SRLC)

Hourly: $18-22/hour

VLGS Benefits and PTO include:

- Full benefits (medical, dental, vision, etc.).

- 403b including 4% employer contribution.

- 2 weeks of paid vacation in addition to paid personal and sick days.

- 11 paid holidays plus two weeks of paid "Dean's Days" for Summer and Winter breaks.

- Employee Assistance Program.

- VLGS course participation with tuition assistance.

- Flexible schedule potential.

Vermont Law and Graduate School is committed to cultivating and preserving a culture of inclusion and connectedness. We grow and learn better together with a diverse group of faculty, staff, and students. In recruiting for faculty and staff, we seek unique backgrounds to enrich and challenge our community.

Please attach a resume and cover letter for consideration.

Position Summary:

The Office Assistant plays an important role in ensuring the smooth operation of the South Royalton Legal Clinic, Vermont Law and Graduate School's on campus, real client civil legal clinic. Working with the Clinic's Office Manager in support of Clinic's attorneys, who are also professors, the Office Assistant helps coordinate the Clinic's functioning as both an active law office and a teaching arm of the law school.

Duties and Responsibilities:

• Provides primary front desk coverage for the South Royalton Legal Clinic in conjunction work study students.
• Fields incoming telephone, in-person and email inquiries of prospective clients in accordance with SRLC procedures; documents necessary information, triages and refers inquiries as appropriate; and prepares and coordinates routine and case-related correspondence for attorneys which includes the filing of correspondence and pleadings electronically and through U.S. mail.
• Conduct basic initial screenings of potential clients.
• Maintains case file storage for files that have been closed for at least 7 years. Corresponds with former clients and implements file destruction policy.
• Assists the Office Manager with the organization and maintenance of library and library materials.
• Maintains and update client files as needed.
• Conducts clerical tasks, such as sorting and sending mail.
• Maintains and tracks office supplies.

Requirements

Education, Skills & Experience:

• High school diploma required, Associate's Degree or higher preferred.
• Knowledge of office practices and procedures.
• Proficient in use of grammar, with editing experience a plus but not required.
• Ability to interact with others with patience, consideration and discretion.
• Strong organizational skills.
• Ability to respond appropriately to pressures, deadlines and changes in priorities and schedules.
• Computer competency with the following: Microsoft Office Suite and Outlook.

Other Requirements:

• Ability to prioritize multiple tasks and deadlines and reorganize under pressure.
• Ability to work independently and collaboratively within a team.
• Must be able to work legally within the United States without sponsorship.
• Ability to perform all essential functions of the job with or without basic accommodations.

Application Requirements:

Please attach a resume and cover letter for consideration. If you are applying from a third party website (Indeed, etc.) and are unable to attach additional materials to your online application, please apply directly at https://www.vermontlaw.edu/community/about-vls/employment-opportunities or email required documents to Christine Moyer, cmoyer@vermontlaw.edu.

As part of our commitment to compliance with the Americans with Disabilities Act, candidates who meet the qualifications for this position and who require accommodations to apply should contact Human Resources at jobs@vermontlaw.edu. Vermont Law and Graduate School strives to raise the bar for being an Equal Opportunity Employer, and we prohibit discrimination based on race, color, religion, ancestry, sex, sexual orientation, gender identity, age, national origin, place of birth, marital status, disability, veteran's status, HIV status, pregnancy, genetic information, health insurance status, and crime victim status.

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