Coordinator, Accounts Payable

Title: Coordinator, Accounts Payable

Employee Classification: Professional 52 Wks Non-Unit

Department: Controller's Office

Salary Range: 55,838

*This position is open to internal candidates only

Who we are:

We are not-for-profit: St. Louis Community college (STLCC) is a non-profit institution dedicated to empowering students, expanding minds, and changing lives. Employees are committed to strengthening the St. Louis community with inclusive and transformative education.

We are a respected employer: For 60 years, STLCC has served the St. Louis community, expanding to 4 main campuses, 2 education centers, 2 workforce training centers, and 5 centers of excellence. More than one-half of the households in St. Louis have at least one member who has taken classes at STLCC.

We make an impact in the community: Through credit courses, continuing education, and workforce development programs, STLCC annually serves nearly 69,000 students. More than 80% of career and technical graduates employed in their fields or continue their education at four-year institutions within six months of graduation. STLCC sends more transfer students to Missouri's four-year colleges/universities than anyone else.

We value Diversity, equity & inclusion: STLCC is committed to fostering an atmosphere of appreciation for all people, regardless of race, color, creed, religion, sex, sexual orientation, gender identity and expression, national origin, ancestry, age, disability, genetic information, veteran status, or class.

What you get:

Benefits package [for full-time employees]: STLCC offers one of the best benefit packages in the St. Louis area. As a STLCC employee you will have access to a 100% match on your contribution to retirement, two health insurance plans options that are no cost to the employee - including an HSA option, low-cost life insurance with a 3x salary benefit, and other low-cost benefits including dental, vision, AD&D, ST LT disability insurance.

Opportunity to grow: Over half of our employees have served the college for more than 12 years, exploring different career paths and advancing to higher level positions.

Education & training opportunities: STLCC offers tuition waivers for employees [full-time and part-time] + their dependents. Full-time employees can take advantage of tuition reimbursement for other institutions after just 6 months of service, and an annual professional development allotment.

Work/life balance: Full-time STLCC employees have access to a generous time off package, including holidays, vacation, personal days, medical leave, and other leave options. Our holiday schedule even includes a paid winter holiday at the end of the calendar year.

Commitment to wellness: STLCC HR boasts a dedicated health and wellness specialist who is enthusiastic about creating a culture of wellness throughout the College. With access to college wellness vendors, employees are educated, motivated, and rewarded for healthy behaviors. STLCC employees and anyone living in their household also have access to an employee assistance program (EAP) that can help them with virtually any life need.

The basics of this position:

Performs essential duties to support the Accounts Payable Manager in enhancing the effectiveness and efficiency of the accounts payable department. Ensures timely and accurate payment of district-wide vendor invoices by reviewing, analyzing, and documenting the corresponding purchase orders. Acts as a liaison between the accounts payable department, campuses, vendors, and the Bursar's Office in the absence of the Accounts Payable Manager. Assists in reviewing, analyzing, and reconciling vendor statements within the Ellucian-Banner accounts payable system. Serves as a backup to the Accounts Payable Manager as needed and provides supervisory direction to accounts payable staff when directed.

What you'll do:

• * Mentor, train, and provide guidance to the accounts payable staff on the accounts payable system and processes under the Accounts Payable Manager's discretion.
  * Retrieves district-wide vendor invoices via email using the accounts payable mailbox.
  * Assist, review, and analyze invoices for required data such as vendor name, date, address, invoice number and amount, ensuring they match a valid STLCC Purchase Order number (PO) in the Banner accounting system. Scans and indexes invoices for backup into Banner system.
  * Educate college end users and outside vendors on the STLCC accounts payable processes to resolve or prevent invoice issues.
  * Assist Accounts Payable Manager with reconciliation of vendor's statement discrepancies and payment issues.
  * Verifies and prepares checks received from the Bursar's Office that require enclosures for mailing.
  * Research refund checks received to determine the correct account number for deposit submission by the Bursar's office.
  * Serves as backup to the Accounts Payable Manager in their absence, ensuring continuity of operations.
  * Performs other job-related duties as assigned by the Accounts Payable Manager.

Education, experience, and other requirements:

* Associate's Degree and three (3)+ years of relevant full-time experiences.

Preferred Qualifications:

* Bachelor's Degree preferred.