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Library Associate II - Archives Processing

Trinity University
United States, Texas, San Antonio
1 Trinity Place (Show on map)
Jan 16, 2025
Job Family Group: Staff Department/Office: Archives & Records (Abra Schnur) Time Type: Full time Compensation: $18.98-$23.73 Please note, starting salaries are based on factors including internal equity, relevant experience, and education. Exemption Status: United States of America (Non-Exempt) Job Description: Assists the University Archivist with the processing, inventory, and routine maintenance of university related material housed in Special Collections and Archives, part of Coates Library. JOB DUTIES * Independently analyzes and processes archival collections, physically and intellectually arranging and describing archival materials in a variety of formats. * Independently analyzes and organizes documentation into a subject classification filing system. * Researches to create and completes accurate data entry of collection and item descriptions in content management systems. * Assists with the accessioning of new archival materials, including appraisal and selecting, boxing, and moving records. * Assists in conducting collection development analysis through inventory creation and preservation assessments. * Works on special projects as assigned. ADDITIONAL DUTIES * Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience and integrity to provide professional leadership during emergencies. * Complies with all Trinity University policies and guidelines. * Performs other duties as required. EDUCATION Required: High School Diploma or GED. Preferred: Bachelor's degree from an accredited institution. Degree hours toward a Master's in Library Science, Records Management, Museum Studies, or related field. EXPERIENCE Required: Three years of experience working in a library, archives, museum, or similar setting. Education above what is minimally required may substitute for experience on a year for year basis. KNOWLEDGE, SKILLS, AND ABILITIES Required: Ability to use a computer, a printer, and required client or cloud based applications or systems. Ability to work under pressure of deadlines. Proficient in all phases of work performed. Preferred: Demonstrated practical knowledge of archival collections policies and procedures and general best practice. Familiarity with Description: A Content Standard (DACS) and Access to Memory and Preservica content management systems. LICENSES/CERTIFICATIONS Required: None OTHER REQUIREMENTS All jobs require a current Criminal Background Check (CBC). SUPERVISORY RESPONSIBILITIES Assists in supervising student workers. NUMBER OF DIRECT REPORTS None NUMBER OF INDIRECT REPORTS None SUPERVISION RECEIVED Reports to the University Archivist. Specific and general instruction from supervisor, either verbally or in writing. Operates independently for most routine matters. INTERACTION Works alone Works with others Customer contact Residents Students Alumni COMPUTER SOFTWARE Required: Microsoft Office products to include Excel, Windows, Word and PowerPoint Google Suite to include Office, Gmail, Drive and Calendar Preferred: Adobe Suite Scanning software EQUIPMENT General office equipment Scanning equipment SECURITY SENSITIVE Each member of the faculty, staff and student body is responsible for carrying out campus regulations, procedures and practices and shall comply with federal, state and local laws related to security matters while on the campus or in the course of representing or conducting University activities. ATTENDANCE STANDARD Maintaining and satisfying minimum attendance requirements are an essential requirement of this position, including working all full- time regular hours as established by the supervisor in addition to any scheduled or emergency overtime. INTERNAL CONTROLS Applies to Supervisors (and above) and/or anyone with financial responsibilities. Within the scope of position duties, responsible for seeing that operations are effective and efficient, assets are safeguarded, reliable financial data is maintained, and applicable laws, regulations, policies and procedures are complied with. DECISION MAKING Work is routine, consisting of repetitive operations. Requires independent and group decision making. BUDGET RESPONSIBILITY No responsibility for budget, revenues and/or expenditure authority. FINANCIAL RESPONSIBILITY None PHYSICAL REQUIREMENTS Lifting/carrying up to 40 pounds. ENVIRONMENTAL CONDITIONS General office environment Dust and/or mold may be present CHEMICAL EXPOSURE None