Administrative Assistant, State Government Affairs

American Dental Association
life insurance, flexible benefit account, parental leave, paid time off, tuition reimbursement, 401(k)
United States, Illinois, Chicago
211 East Chicago Avenue (Show on map)
Feb 18, 2025
Description Who We Are: It all starts with purpose. We are a purpose-driven nonprofit with a dynamic staff culture. With a meaningful purpose, motivated staff, and excellent benefits, working here will definitely have you smiling! The ADA's headquarters is located just steps from Chicago's Magnificent Mile and close to public transportation. With more than 400 colleagues, the ADA Staff are some of the most talented people in the Chicago, Washington D.C., and Maryland area. We were named a Top Workplace by the Chicago Tribune in 2019 and 2021! Come join our team! Job Responsibilities: The Administrator runs the infrastructure of the ADA's State Public Affairs (SPA) program, and also provides administrative duties for the department of state government affairs. Major duties include scheduling meetings and conference calls, developing and distributing recaps of those meetings, tracking project assignments, financial tracking and reporting, contract implementation and providing increasing substantive input into programs and processes relating to the SPA program and individual participating constituent programs. Position may work across teams to provide support to other divisions. Must Have: Bachelor's degree or experience in lieu of degree 1 year of administrative assistant work experience juggling calendars, editing content for errors, and working as a hub of information across departments; or 6 years of experience in lieu of a degree Skills: Verbal communication, writing, self-starter, results-focused prioritization Advanced Word, Intermediate Excel, Intermediate PowerPoint Must be willing to travel twice per year May require more than the standard number of hours of work within a workweek with before or after hours work and weekends; eligible for overtime Nice to Have: Experience handling the payment of invoices Experience taking official minutes and drafting notes Deep experience with Microsoft suite of applications Just a few of the benefits offered to employees: Promotes Work/Life Balance Hybrid Work Schedule (2-3 days from home) Health insurance/ dental reimbursement plan Ample Paid time off 401(k) Pension Flexible Spending Account Life insurance Tuition reimbursement Paid Parental Leave Pet Insurance Student Loan Refinance 2 days off to work at a charity event of your choice The ADA values a variety of backgrounds and experiences and is committed to providing equal employment opportunities to qualified job candidates. The ADA is an equal opportunity employer of protected veterans and individuals with disabilities. All qualified applicants will receive consideration for employment in open positions without regard to race, ethnicity, gender, color, religion, sex, age, marital status, ancestry, citizenship, physical or mental disability, medical condition, veteran status, sexual preference or any other characteristic. The American Dental Association is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at recruiting@ada.org Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)