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SCHEDULE:
- Hourly
- 12-Month Clerical Position
REPORTS TO: Controller
SUPERVISION: None
SALARY: $20.33/hr - $23.22/hr (subject to negotiated agreement and work experience)
QUALIFICATIONS:
- Associate's Degree and three years progressively responsible secretarial, business management, office management or related experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position
POSITION SUMMARY: Provide clerical assistance to the Business Services Department and other organizational partners as needed. This individual is responsible for completing daily work and activities assigned as part of the Business Services Department. The Class III clerical is required to perform clerical work of a high level with minimum direction and supervisor in an effective, efficient, trustworthy, and confidential manner.
PROFESSIONAL RESPONSIBILITIES:
- Provide positive leadership to the school or department, district, and community
- Maintain accurate records
- Communicate with families and public
- Grow and develop professionally
- Show professionalism
- Maintain confidentiality
KNOWLEDGE:
- Office management practices and standard operating procedures
- Customer service principles
- Meeting and/or special event scheduling and coordinating
- Applicable Federal, State, and Local laws, rules, regulations, policies and procedures
- Report preparation techniques
- Recordkeeping practices and procedures
- Filing techniques and practices
- Basic accounting procedures to monitor and track budgets and to perform financial calculations
- Advanced practices and procedures in area of assignment
SKILLS:
- Prioritizing and assigning work
- Composing, editing, proofreading, and formatting letters, correspondence, reports, and other written materials
- Tracking and monitoring budgetary expenditures
- Reading and interpreting policies and procedures
- Receiving and processing specialized documents and information in assigned area of responsibility; ensuring compliance with applicable policies, procedures, and guidelines
- Scheduling and coordinating special events and meetings
- Interpreting and applying applicable laws, rules, regulations, policies and procedures
- Processing and reconciling financial documents and information
- Maintaining confidentiality
- Directing and implementing systems of record keeping and file maintenance for the school or department
- Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to receive work direction
ESSENTIAL DUTIES:
- May serve as a lead to Clerical Class I and II, which may include: prioritizing and assigning work, training staff on work methods and procedures
- Provides customer service by responding to more complex requests for information from students, staff, and/or the general public; communicates school and/or departmental policies and procedures; researches and resolves routine And more difficult and complex issues
- Using advanced software knowledge, prepares a variety of documents, agendas, meeting minutes, reports, presentations and related materials, and/or correspondence, which involves: gathering information, writing, editing, preparing documents for publication and/or dissemination, monitoring the distribution of documents and correspondence, and/or performing other related activities
- Serves as an administrative liaison for assigned department or District executive
- Performs and oversees a variety of more difficult administrative support duties, including: scheduling and coordinating appointments and meetings, developing filing systems and maintaining complex and confidential files (including digital), faxing, making copies and responding to records requests, answering and transferring phone calls and handling difficult customers and issues, receiving, opening, organizing, and distributing mail for assigned area of responsibility, and/or performing other related activities
- Manages and orders inventory of department inventory, supplies, and resources; ensures office equipment is operating properly
- Performs a variety of departmental or program accounting functions, which may include: administering accounts payable, administering accounts receivable, processing requisitions, tracking and maintaining budgets, monitoring funds to ensure allocations are accurate, analyzing funds to determine allocations within the budget, and/or performing other related activities
- Prepares and processes a variety of documents, which may include: reports, time slips, absence forms, stipends, special pays, renewals, travel vouchers, requisitions, and/or other related information
- Coordinates a variety of activities, which may include: site visits, interviews, workshops, meetings, training sessions, and/or other related activities
- Participates in/on a variety of meetings, committees, and/or other groups in order to receive, record, and/or convey information
- Conducts research on a variety of issues in assigned area of responsibility and makes recommendations based on findings
- Other duties as assigned
PHYSICAL FACTORS:
- Frequent: walking, standing, sitting, hearing, talking, and seeing
- Light Work: exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects
BENEFITS: We offer a comprehensive benefits package for employees working a minimum of 30 hours per week. This includes health, dental, and vision insurance, Flexible Spending Accounts for medical and dependent care, as well as life insurance, accidental death and dismemberment (AD&D) coverage, and long-term disability insurance.
All Employees of Saint Cloud School District 742 are responsible to support District goals, to work collaboratively and respectfully with diverse populations of staff, students and parents and to model and promote a welcoming working and learning environment. Employees are expected to support and adapt to change and to demonstrate commitment to continuous performance improvement. Employees are responsible to establish and maintain effective communication with students, teachers, support staff, colleagues and parents, respect confidential matters, encourage a safe and secure environment throughout the District, and to be dependable and accountable in the performance of their work.
St. Cloud School District 742 prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at https://www.isd742.org/about-us/title-ix. It is the prerogative of the District to assign staff so as to best meet the needs of the District.
For inquiries, please contact jobs@isd742.org
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St. Cloud School District 742
life insurance, vision insurance
Jan 18, 2025