Director Accounts Payable

Position Summary:
As the Accounts Payable Director, you will have responsibility for overseeing all accounts payable functions. This includes ensuring timely recording of expenses and payment of vendor invoices in accordance with established policies and procedures. You will also be responsible for coordinating with the supply chain, other departments, and vendors to resolve any invoice and vendor issues, while emphasizing exceptional customer service. Additionally, you will work closely with the IT team to maintain the accounts payable system to support efficient and best practice processes, as well as process travel and expense reports in accordance with established policies and procedures. You will be responsible for 1099 compliance reporting of all required vendor payments, as well as vendor database management. Another crucial aspect of the role is hiring, training, and managing staff, while enforcing policies and procedures. Lastly, you will administer continuous process improvement, performance measurement, and reporting.

Essential Duties and Responsibilities:

• Supervise both clerical and professional accounts payable associates, handling performance reviews, disciplinary actions, and other administrative employee functions.
• Develop and maintain training and development programs for accounts payable associates.
• Oversee the processing of accounts payable transactions to ensure compliance with company policy. This includes ensuring timely and accurate payments, taking advantage of available discounts, and ensuring proper coding and approval of invoices.
• Identify inefficiencies and problems with vendors to minimize costs. Develop and maintain Standard Operating Procedures and monitor compliance through routine review of associates' work.
• Maintain production and customer service performance measurements.
• Ensure that service delivery standards are communicated and met in accordance with established service level agreements.
• Continually initiate and lead process improvement initiatives at both the departmental and organizational level.
• Supervise vendor relations and credit hold resolutions.
• Identify and implement system and process improvements approved by the management team.
• Resolve vendor complaints promptly.
• Manage customer and vendor expectations and requirements.
• Foster a team-oriented atmosphere.
• Assist in project development.
• Identify cross-training opportunities.
• Assist in the effective use of accounts payable tools.
• Act as a key stakeholder in major system implementations or upgrades,
• Perform other duties and special projects as assigned.

Supervisory Responsibilities:
Direct supervisor of a department, section, unit or group involving responsibility for results in terms of cost, methods and personnel. Full accountability for hiring, discipline, discharge, performance appraisals, salary administration, etc.

Job Requirements:
Must be a self-starter with the ability to work independently and with little supervision
Must demonstrate good time management skills

• Must possess strong planning, organizational and execution skills
• Must have the ability to set goals and meet deadlines
• Must possess excellent customer service skillsMust demonstrate ownership of assigned responsibilities and ability to get the job done correctly and in a timely manner
• Must possess a proactive and positive team approach to problem resolution
• Must have the ability to establish strong working relationships with co-workers and management
• Must have the ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form

Work Environment:

(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.):
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The work environment is generally favorable. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc.

Physical Demands:

(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.):
While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk. The employee may be required to occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.