Project Coordinator

The Department of Biochemistry is seeking a Project Coordinator to join our team! This position will provide critical support of projects and initiatives within the department, working with staff and user experts to rethink and redesign departmental administrative processes. Projects will focus on the development of tools for greater efficiencies, such as more efficient tracking, documentation, and communication in faculty annual processes, student awards and research opportunities, events facilitation, and departmental reporting, serving as a key contributor in support of the department's goals and initiatives. The Project Coordinator will interface with staff, faculty committees, and students to meet goals, and will also serve as part of a team of back up staff for the department's reception area.

This role also works closely with faculty and student committees to carry out functions of the IPiB graduate program admissions and recruiting, including communications with applicants and accepted recruits, coordination of virtual and in-person programming, and regular reporting to department and program leadership. Travel to two annual conferences for recruiting purposes may be required.

This role requires the ability to manage existing tools as well as the continual design or redesign and improvement of operations using tools such as SharePoint, Qualtrics, and other university-sanctioned software and resources.

• 20% Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations
• 35% Develops, enhances, and maintains operational standards and systems to support project teams
• 10% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions
• 5% Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting
• 30% Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
Bachelor's Degree

Required:
--Proficiency with Microsoft Office products or project management/coordination tools
--Effective written and verbal communication and interpersonal skills to positively interact with a
variety of audiences
--Ability to manage and build relationships with multiple teams
--Ability to work independently to meet goals, manage varied tasks, make decisions and resolve problems
--Experience working with and interpreting policies and regulations and applying them to practical situations

Preferred:
--Experience working in a lead role
--Experience working within an institution of higher education
--Knowledge of UW, State and Federal rules and regulations
--Working knowledge of UW systems and tools

Full Time: 100%

After this position has been fully trained, we anticipate the ability to work remotely 2 days a week subject to a remote work agreement.

Ongoing/Renewable

Minimum $60,000 ANNUAL (12 months)
Depending on Qualifications
The minimum starting salary for this position is $60,000 but final salary will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at: https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. University sponsorship is not available for this position.

Click on the "Apply Online" button to start the application process. Applications must be received through UW Madison's online application system. Applications submitted outside of this system will not be considered.

You will be prompted to upload the following documents/Application Materials:

Resume (required) - Detail your educational and professional background
Cover letter (required) - Refer to your related work experience

Your cover letter and resume should clearly demonstrate how your skills and experience align with the qualifications outlined in the job posting. The search committee will use these materials to evaluate your candidacy. The most qualified applicants will be invited to participate in virtual interviews (via Teams).

Once final applicants are identified, they will be asked to provide contact information (phone and email) for at least three professional references, one of which must be a current or previous supervisor.

Stefanie Lannoye
slannoye@wisc.edu
608-261-1029
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Project Coordinator(AD035)

A07-COL OF AG & LIFE SCIENCES/BIOCHEMISTRY

Academic Staff-Renewable

309394-AS