Facilities Manager

University of Wisconsin Madison
$72,000 ANNUAL (12 months)
sick time
United States, Wisconsin, Madison
21 North Park Street (Show on map)
Jan 19, 2025
Job Summary: The Wisconsin Veterinary Diagnostic Laboratory (WVDL) is seeking a Facilities Manager to oversee operations at our Madison lab and support for our Barron, WI lab. This position is responsible for oversight of the Madison lab building and ensuring that it functions successfully. This includes general safe working conditions, environmental controls and efficient laboratory spaces including BSL-2 and BSL-3 labs. This position will also be responsible for preventatively maintaining the building's core functions. It offers a unique opportunity to remain hands-on while learning and managing advanced systems critical to laboratory operations. This position will coordinate the maintenance and repair of essential building systems to ensure uninterrupted operations. This position will work closely with the WVDL Quality and Safety teams to maintain accreditation standards and compliance. Additionally, this position will collaborate with UW Facilities to optimize resources and enhance operational efficiency. This position is vital in supporting the laboratory's mission to deliver high-quality diagnostics and exemplary customer service, promoting animal and public health and the vitality of the State and National agricultural economy. A well-qualified candidate will have demonstrated excellent time management, organizational, and customer service skills in addition to operational support of a building and laboratory spaces. Responsibilities: Responsible for the security, custodial, grounds, recycling, repairs, maintenance, and utility services of facilities to ensure that they meet the needs of the university and its employees. 20% Establishes priorities for scheduled mechanical and electrical services within the area of responsibility, administering preventive maintenance programs for facilities, inspecting facilities to determine repair or replacement needs, and supervising the performance of emergency and routine maintenance on campus facilities within the area of responsibility 10% Ensures all protection systems such as fire panels, smoke/heat detectors, sprinkler systems, and pumps are maintained in accordance with the regulatory requirements and industry standards and ensures all emergency generators/power systems, rigging systems, and elevators are properly maintained in accordance with industry standards and are operational at all times 10% Minimizes institutional liability regarding the university's compliance with federal regulations and regulations governing environmental protection, the handling of hazardous materials and hazardous waste, and the use of chemical substances and materials 15% Works with procurement services and planning, design and construction as appropriate in developing bid specifications and contract documents for contract work to be performed, obtaining, reviewing, and analyzing estimates from reputable vendors, and preparing the bid tabulation sheets and associated paperwork to support the request 15% Ensures that the work performance of employees in the area of responsibility and maintenance zones or sections as a whole meet university standards and expectations 10% Coordinates and sometimes directly supervises the performance of emergency and routine maintenance on campus facilities 5% Performs routine and non-routine facility inspections and monitors cleanliness. 5% Troubleshoots, escalates, and documents issues according to established policies and procedures. 5% Utilizes specialized equipment to repair and maintain complex machinery, equipment, and facility property to prevent further damage and ensure optimal operation. 5% Assists trades, crafts, vendors, and technical staff with construction, design, and operational maintenance as needed. Tasks: Comply with WVDL safety and quality requirements (see Quality and Safety manuals). Coordinate the performance of emergency and routine maintenance. Ensure the proper maintenance of power systems, generators, hoists, elevators and other essential building equipment. Ensure all protection systems are maintained in accordance with regulatory requirement and industry standards. Manage the WVDL surplus equipment (SWAP) program. Order and maintain inventory supplies for custodial and facilities. Work with UW Facilities (FPM) and UW Purchasing to develop bid specifications for contract work. Work with custodial and laundry vendors to ensure consistent and reliable service. Responsible for the security, custodial, grounds, recycling, repairs, maintenance, and utility services of facilities to ensure that they meet the needs of the WVDL. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Preferred Associate's Degree Qualifications: REQUIRED: - 3 years of experience and/or familiarity with the operational support of a building including coordination of building maintenance. - Experience with and/or ability to perform general troubleshooting and/or repair of systems that may include electrical, electronic, HVAC, mechanical, plumbing components, refrigeration, steam and chilled water distribution, and/or environmental controls. - Experience and ability to use tools for minor in-house repairs PREFERRED: - Skill and commitment to providing quality customer service (e.g., responding to inquiries, providing administrative and/or technical support, ensure follow-up and follow-through, adaptability, flexibility, communicating with internal and external customers). - Organizational and time-management skills that include: problem-solving, multi-tasking, prioritizing, and meeting deadlines while paying attention to accuracy and details. - Ability to plan/develop projects; delegate tasks; facilitate/monitor project progress; troubleshoot obstacles; organize complex tasks; implement and adhere to deadlines; maintain records. - Experience working with building safety protocols and building codes. - Experience working in a laboratory building and with laboratory equipment. Work Type: Full Time: 100% It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location. The main schedule is Monday to Friday, 7:45 am to 4:30 pm, with occasional after-hours or weekend emergency on-call duty. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $72,000 ANNUAL (12 months) Depending on Qualifications Salary is based on experience and qualifications. Employees in this position can expect to receive generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits, including participation in WI State Pension Plan for eligible employees. Additional benefits information can be found at: https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf Additional Information: Occasional after-hours or weekend emergency on-call duty may occur. Please note that successful applicants must be authorized to work in the United States without need of employer sponsorship, on or before the effective date of appointment. University sponsorship is not available for this position. How to Apply: Please click "Apply Now" and follow the instructions. You will be required to create a profile and upload the following documents: (a) resume/CV, and (b) brief cover letter explaining your interest in the position and how your work experience relates to the listed qualifications for this role including 1) your experience and/or familiarity with the operational support of a building and maintenance; 2) experience and/or abilities with electrical, electronics, HVAC, mechanical, plumbing, refrigeration, steam and chilled water distribution, and/or environmental controls; and 3) using tools for minor repairs. To ensure full consideration, applications must be received by January 31, 2025; however, the position will remain open and applications may be considered until the position is filled. Contact: Paul Benedict paul.benedict@wvdl.wisc.edu 608-265-7991 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Facilities Manager(FP068) Department(s): A88-WIS VET DIAGNOSTIC LAB/MSN ADMIN/MAINT Employment Class: Academic Staff-Renewable Job Number: 310737-AS The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.