Administrative Assistant III

Come join a dynamic team in the Department of Medicine! The Endocrine administrative team, working closely with the Rheumatology administrative team, strives to enhance the practice of clinical faculty by managing the administrative operations and functions of the Endocrine division. Your role will contribute to the success of the 3 missions in the Endocrinology division, the clinical mission, the educational mission, and the research mission.

• 30% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 20% Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
• 10% Prepares and audits complex records, edits documents, and reviews work done by others
• 10% Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• 10% Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• 10% Maintains the Endocrinology Division's QGenda clinical schedules for all faculty (including locum physicians)
• 5% Creates, manages, and oversees faculty inpatient call/jeopardy schedules and clinic holiday lottery coverage
• 5% Prepares and develops onboarding itineraries and materials for new faculty (including locum physicians)

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Required
H.S. Diploma

Required Qualifications:
-Administrative support experience
-Professional level mastery of Microsoft Office Suite
-Experience using conferencing software such as Zoom, WebEx and Teams

Preferred Qualifications:
-Experience in a healthcare setting
-Experience with expense reimbursements
-Experience in managing others' calendars

Monday - Friday between the business hours of 8am-5pm. The exact schedule will be determined at the time of hire.

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Ongoing/Renewable

Minimum $26.00 HOURLY
Depending on Qualifications
The starting pay rate for the position is $26 but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

SMPH University Staff Benefits flyer: (https://uwmadison.box.com/s/656no0fcpy2tjg86s4v0chtxx25s3vsm)

University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work.

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.

Kim Cowan
kgcowan@medicine.wisc.edu
608-262-6019
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Administrative Assistant III(AD003)

A53-MEDICAL SCHOOL/MEDICINE/ENDOCRINOL

University Staff-Ongoing

309165-CP