Clinical Trial Assistant Project Manager

Massachusetts General Hospital
United States, Massachusetts, Somerville
399 Revolution Drive (Show on map)
Jan 21, 2025
The Neurological Clinical Research Institute (NCRI), at the Massachusetts General Hospital (MGH) is a premier Academic Clinical Research Organization (CRO) managing clinical trials in neurological disorders. The NCRI employs physician clinical researchers, research nurses, project managers, data managers, SAS programmers, systems analysts, grants managers, and administrative assistants dedicated to planning and implementing clinical trials. Reporting to a senior member of the PM team, the Assistant Project Manager will be responsible for assisting the Project Manager in providing oversight and leadership necessary for the successful delivery of projects from initiation to implementation to close-out of assigned multi-center clinical research activities led by the NCRI. The Assistant Project Manager is expected to assist the Project Manager in effectively managing the scope, schedule/timelines, budget, quality, and resources of the assigned trial(s). The Assistant Project Manager will also assist the Project Manager in study management, including outside clinical site management, vendor management, and study meeting planning and execution. Responsible for tasks relevant to the scope of assigned projects: Collaborating with project investigators and research sites to ensure targets are met for study start-up, site activation, patient recruitment, and enrollment. Developing study documents including protocol and informed consent forms, study manuals, source documentation templates, recruitment materials, and other study tools. Working closely with Data Management, Systems, and Biostatisticians to assist with the design of case report forms, study portals, and electronic data capture systems. Safety management and reporting to the FDA, Data and Safety Monitoring Boards, Medical Monitors, funding agencies, and other regulatory bodies. Leading cross-functional teams in the timely execution of high-quality clinical research studies leveraging knowledge, expertise, and risk mitigation. Building effective, high-performance teams via expert communication, decisiveness, and technical expertise Collecting, reviewing, and approving of all required regulatory documents; and working to ensure the study Trial Master File (TMF) is up to date and "audit ready" throughout the study. Overseeing IND/CTA applications and communication with regulatory agencies (FDA, Health Canada, etc.) for studies with investigator-held INDs/CTAs. Assisting sites with IRB submissions, maintenance of regulatory documents, and responding to study-related questions from sites, vendors, and sponsors in a timely fashion. Scheduling and developing agendas and meeting minutes, in collaboration with the study team, for study-related meetings - both remote and in person, and leading meetings/calls as needed. Tabulating key metrics for progress reports, and presentations, and assisting in preparing publications. Preparing materials including written summaries for internal and external communication (CT.gov, NEALS website, etc) and grant support (funding updates, progress reports, etc). Reviewing monitoring plans and tracking and review of trip reports. Working closely with Grants Management on study budget-related questions and invoicing (site payments, vendor contracts, etc). Working closely with PI/ Sponsor to assist with the management of vendor activities Travel to national and international professional meetings as needed. Escalates issues to Project Manager responsible for assigned projects, as appropriate. Take on additional tasks and responsibilities, as requested. QUALIFICATIONS: A bachelor's degree is required. At least one year of experience in research or a related field. Background/familiarity with biology or other scientific discipline is preferred, but not required. SKILLS/ABILITIES/COMPETENCIES REQUIRED: Knowledge of federal regulations for protecting human subjects and good clinical practice guidelines. Attention to detail, and excellent organizational and analytical skills. Excellent computer skills working with Microsoft Office. Team player who can take direction to work independently in an extremely fast-moving, deadline-driven environment, while balancing multiple tasks simultaneously. WORKING CONDITIONS: This role has established a long-term and sustainable, structured, flexible workplace program that allows both in-office and off-site work. In-office is standard office conditions. An employee's primary residence is expected during working days for off-site work and must comply with institutional confidentiality requirements. There may be travel on public roads and air travel as needed. FISCAL RESPONSILBILITY: No direct responsibility, but may assist project managers to track site payments according to grant budgets, as needed. The General Hospital Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.