Senior Project Accountant

The Senior Project Accountant will be responsible for managing the full cycle of accounting related to draw processes for a portfolio of multifamily construction projects. This role focuses on ensuring accurate and timely draw preparation, submission, and reconciliation, while maintaining compliance with company policies and contractual obligations.

Essential Duties & Responsibilities:

Draw Preparation & Submission:

• Prepare, review, and submit monthly draw packages, ensuring all supporting documentation is accurate and complete.

• Reconcile draw schedules (e.g., G702, G703) against general ledger data and project budgets.

• Coordinate with project managers, vendors, and stakeholders to ensure all required invoices and lien waivers are received and approved prior to submission.

• Track and manage the status of draws, ensuring timely funding and resolution of discrepancies.

Financial Reporting & Reconciliation:

• Record draw-related entries, including funding receipts and payments to vendors and contractors.

• Oversee monthly bank reconciliations for draw-related accounts, resolving discrepancies promptly.

• Monitor construction project budgets and identify variances for further investigation.

• Prepare and distribute financial reports detailing draw activity, outstanding items, and cash flow projections.

Team Management:

• Provide oversight and guidance to junior staff and outsourced team members, ensuring that draw processes and accounting tasks are completed accurately and on time.

• Train team members on company policies, procedures, and best practices related to draw management and accounting.

• Conduct regular check-ins and performance reviews to assess progress and provide constructive feedback.

• Delegate tasks effectively, balancing workload among team members to meet deadlines and optimize productivity.

• Serve as a point of escalation for complex issues, providing support and resolution to team members as needed.

• Foster a collaborative and supportive team environment, encouraging professional growth and development.

Compliance & Critical Payments:

• Manage and oversee critical project payments, including subcontractor payments, insurance, and loan servicing.

• Ensure compliance with lender requirements, including the tracking and reconciliation of loan disbursements and escrows.

• Work closely with lenders to provide any additional documentation needed for draw approvals.

Vendor & Invoice Management:

• Review and approve invoices for inclusion in draw packages.

• Ensure accurate coding of invoices to project budgets and cost categories.

• Follow up with vendors and contractors to address discrepancies or missing documentation.

Month-End Close Activities:

• Ensure draw activity is accurately reflected in financial statements.

• Reconcile project cost accounts and prepare supplemental reporting as required.

• Oversee project closeout processes, including the final reconciliation of budgets and draws.

Audit & Ad Hoc Projects:

• Provide supporting documentation and working papers for internal and external audits.

• Assist with special projects, such as process improvements, system implementations, or reporting enhancements.

Requirements:

• Experience: Minimum of 4+ years in accounting, with construction or draw accounting preferred.

• Education: Bachelor's degree in Accounting or Finance.

Technical Skills:

• Proficiency in Microsoft Word, Excel, and PowerBi

• Experience with accounting software; RealPage, or Sage preferred.

Soft Skills:

• Strong organizational and time management skills.

• Exceptional attention to detail and accuracy.

• Ability to communicate effectively with team members, management, and external partners.

• Problem-solving mindset, with the ability to handle multiple tasks and deadlines.